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History of recipients names

By seskds ·
Outlook 2001/02 remembers the recipients address (like the history feature in IE) so that when you
begin typing, matches display in a text box directly below the line you are typing in (e.g. To...cc... etc). What I am referring to is NOT the address book lookup feature (the main proof of this being that it recalls names/addresses that are not in any of the address books). I am wanting to know if there is a way to configure
this behavior e.g. turn it off/on, and also if there is a way to clear, add to, edit etc. this history list it seems to maintain.

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by sgt_shultz In reply to History of recipients nam ...

is this what you want?
from support.microsoft.com mskb article 287623
How to Reset the Nickname and Automatic Completion Cache In Outlook 2003 and Outlook 2002
View products that this article applies to.
This article was previously published under Q287623
SUMMARY
Microsoft Outlook maintains a nickname list that is used by both the automatic name checking and the automatic completion features. The nickname list is automatically generated as you use Outlook. If the nickname cache is corrupted, Outlook may not be able to identify recipients, may offer incorrect recipients when automatically completing the e-mail address, or may send the message to the wrong person.
MORE INFORMATION
Use the steps in the following section to reset the Outlook nickname cache for Microsoft Windows XP.
Quit Outlook.
Start Microsoft Windows Explorer.
On the Tools menu, click Folder Options, and then click the View tab.
Under Advanced Settings, click to select the Show hidden files and folders check box.
Click OK.
Click Start, point to Search, and then click All files or folders.
In the Search Companion box, type *.NK2 in the All or part of the file name box: box.
In the Look In box, click to select your local hard disk.
Click Search.
Right-click the .NK2 file with the name of the profile that you want to reset, and then click Rename.
Rename the file to profilename.bak, and then press ENTER.
Quit Windows Explorer.
Restart Outlook.
Outlook will generate a new nickname cache.

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by sgt_shultz In reply to

Use the steps in the following section to reset the Outlook nickname cache for both Microsoft Windows 2000 and Microsoft Windows Millennium Edition (Me).
Quit Outlook.
Start Windows Explorer.
On the Tools menu, click Folder Options, and then click the View tab.
Under Advanced Settings, click to select the Show hidden files and folders check box.
Click OK.
Click Start, point to Search, and then click For Files or Folders.
In the Search for Files or Folders box, type *.NK2 in the File Name box.
In the Look In box, click to select your local hard disk.
Click Search Now.
Right-click the .NK2 file with the name of the profile that you want to reset, and then click Rename.
Rename the file to profilename.bak, and then press ENTER.
Quit Windows Explorer.
Restart Outlook.
Outlook will generate a new nickname cache.

Use the steps in the following section to reset the Outlook nickname cache for both Microsoft Windows NT 4.0 and Microsoft Windows 98:
Quit Outlook.
Start Windows Explorer.
On the Tools menu, click Folder Options, and then click the View tab.
Under Advanced Settings, click to select the Show all files check box.
Click OK.
Click Start, point to Search, and then click For Files or Folders.
In the Named box, type *.NK2.
In the Look In box, click to select your local hard disk.
Click Find Now.
Right-click the .NK2 file with the name of the profile that you want to reset, and then click Rename.
Rename the file to profilename.bak, and then press ENTER.
Quit Windows Explorer.
Restart Outlook.
Outlook will generate a new nickname cache.

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by seskds In reply to

I could not find any *.NK2 files on this computer or my own, both of which are running Outlook 2002 SP2.

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by seskds In reply to History of recipients nam ...

I later found this file in the \Documents and Settings\userprofilename\Application Data\Microsoft\Outlook folder (for some reason -
I have 'Show hidden' files selected - a search
did not reveal this file, I had to browse for it).

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by seskds In reply to History of recipients nam ...

Thanks to sgt_schultz! I cannot find a way to accept sgt_schultz's answer, so if he would post another answer to this question I will award him the points then.

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by seskds In reply to History of recipients nam ...

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