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How do i keep a numbered list in mail merge the same in each document?

By msjoyceL ·
I am doing a mail merge document which has a numbered list 1 - 8. When i merge the document the first time the list in each document is 1-8. However, if i go back into the document after i have saved it and closed it the numbers change in each document. The second document will be 9-16, the third document will be 17-24 and on and on and on. The IT trainer in our company has not been able to figure this out. Any assistance is greatly appreciated. I am using Word 2007.

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Yes that is correct

by OH Smeg In reply to How do i keep a numbered ...

This happens because the File that you are saving is not a Merged File but the same document with different entries in the Fields that you have Merged saved one after the other.

if you print the document it numbers the pages as they should be 1-8 but if you save the document it then converts the Merged Document into a Single Document with the complete number of Pages not just the original 8. So when you reopen the Document Word recalculates the Page Numbering to the correct value so instead of reading 1-8 it reads 1- X with X being the total number of pages.

Col

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by msjoyceL In reply to Yes that is correct

Ok. I got it and it makes sense. Is there a way to correct it or do i just continue saving the final document as a PDF file.

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by msjoyceL In reply to Yes that is correct

thank you.

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