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how to save a docx after using mail merge in Word 2010

By delara ·
I have created a database in Access 2010 and a word 2010 template (.dotm)
The database is used as a placeholder for data and once used is deleted.
In the Access database is a menu. when you click on "Report A", first the import data window comes up and then the user goes where his data is located and imports it into the database (at which point any data that was previously in the record is deleted).
Once this is done the end user will add any additional information that is needed.
When the user is finished they save the document 1 (which is what the template (dotm) brings up) under a new name.dotx and prints it.

Problem:
If the user for some reason needs to re print the newname.dotx, word will bring it up but it wants to connect to the data source, since none exists once the report is done, there is nothing to connect to. So the newname.dotx will show the data that is in the main body of the report but resorts to database field names in the headers and footers. How can we save a report based on a template with all the data intact but not dependent on the database once it is saved.

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