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Implementing a filing system

By pooterbee ·
Does anyone have any experience with creating and implementing a document retention and destruction type of filing system across a network? What was the process? Are there any particular softwares that are highly beneficial to this process? HELP!!!

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by BFilmFan In reply to Implementing a filing sy ...

KVS Enterprise Vault is used for just that purpose at many organizations.

Some recommendations on retention periods, but these may vary depending on which laws, regulations, contract requirements, etc. are placed on your org:

http://www.skocpa.com/document_retention_recommendation.htm

Honestly, there are people that specialize in just this subject alone. The Risk Management officer for the firm should be the one heading this project.

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by Goodwisj In reply to Implementing a filing sy ...

Assuming that you want an application that can assist you with this rather than solely information regarding policy advice you might like to take a look at http://www-142.ibm.com/software/sw-lotus/products/product3.nsf/wdocs/domdochome

Domino Document Manager is described as:
IBM Lotus Domino Document Manager (formerly called Lotus Domino.Doc) is a ready-built solution for organizing documents for effective shared access by work teams, managing versions so that each team member has the latest, and automating document-driven processes like review and approval, assembly and publishing, archiving, and records management. With Lotus Domino Document Manager, organizations manage documents efficiently and predictably throughout their life cycle, creating new efficiencies and building the foundation for their content management processes.

I have implemented it in the past and it does provide single source coordination of your documentation enterprise-wide....

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