Installing A Network Printer

By Stories Of Justice ·
Ok - so our IT Director resigned after he got caught slagging off other members of staff over Skype.

So now all his responsibilities fall to me which, unfortunately, he didn't show or teach me. And neither did he document how anything in the system works.

The problem I have at the moment is that we have just bought a new network printer.

What the IT Director used to do was plug it straight into the network and leave it for a while.

Then he would run something using the Command Prompt, set some settings there and then do something else on the print server. (Sorry for being so specific).

As you can tell, I have no idea how to go about connecting this new printer to the network - can any of you help?

Many thanks in advance!

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All Answers

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What kind of

by XT John In reply to Installing A Network Prin ...

printer is it? Practically all models nowadays have some type of network interface built into it. We mostly install HP printers, but if it is a network ready printer, it either has a menu on the printer itself to configure network settings, or it has an HTTP interface you'll connect to from a PC/laptop.

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It would also help to know where

by HAL 9000 Moderator In reply to What kind of

The CLI prompts where being used from.

It could very well be being used directly from the Print Server and all that was being done was to set the Print Server to accept that Printer and make it accessible to others on the LAN. Or if there is no Print Server just the Domain Controller the same thing could apply here and is actually far more likely to be the way to setup the thing.

I would hazard a guess that the very first string typed into the CLI was a ping of the IP Address for the printer just to make sure that it was actually there and on line.

But without knowing what Make & Model of Printer and the actual computer where the CLI was being used it's impossible to give a better answer.

But when all else fails there is always the RTM option so it wouldn't do the slightest bit of harm to Read The Manual that comes with the printer.


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Print a config page.

by RLH1 In reply to It would also help to kno ...

From the printer menu, print a configuration page, to see what IP address it is using. Then can type that into IE and get to the printer set up and go from there. (Usually set up a static IP address for printers.)

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network printer setup...

by julian.bennett In reply to Print a config page.


physically setup the printer, unbox, plug it in, make sure it's near to a network port, etc...,

now... obtain a static IP for the printer, usually you'd reserve a part of your range for this process... If you're not sure, view the IP's of your other printers (on the file & print server go to properties of any printer, review the port settings, all ports for all printers will be shown).

Enter the static ip, subnet mask and if needed default gateway into the the printer via the front panel (you'll have to navigate the menu to find the correct place to do this, but usually found under a menu such as Network - tcp/ip - etc.,

once you've done this, go to a network PC and ensure you can successfully ping the printer.

On the file and print server, add a new printer, managed by this computer, create a standard tcp/ip port and enter the ip address as entered on the new printer.

Accept the default to publish the printer in AD, also enter an appropriate sharename for the printer, as well as putting in a description (1st floor sales printer, for example)... print a test page at the end... and ensure this comes out on the printer...

go back into printer properties and configure the settings such as A4 Plain as the paper type, default tray options, etc...

Then instruct the users to go to Start - Search - Printers... - Printer on the network... from the resulting Find Printers window click Find Now... all the printers on your network should be displayed (providing that they're all published in AD) The users can then just double-click the printer they want to use! (as long as there are no restrictive permissions)

That's it in a (sort of) nutshell!

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