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lap top borrowing

By cb2130 ·
We have employees that borrow lap-tops for the weekend and traveling. I would like a protocols or standards that employees have to sign when borrowing a lap top such as when returning equipment has to be in working order. Also a sign in and out sheet that they must sign. And what to look for when they return the lap tops. We have employees that return them broken and not in working condition. I would like to set a guidline for the usage of this item. Could you please offer me some advise.

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lap top borrowing

by Vincat In reply to lap top borrowing

Hi,
This is similar to borrowing books from a library - major difference the value of the product is higher. You need to have a person in charge of the laptops. He should have an done an inventory of all the laptops. All laptops that have to be issued to borrowers should strictly be routed through him after filling out the necessary form and a checklist in the borrowers presence. On returning the laptop the checklist has to be retrieved and a recheck done to ensure that the laptop is returned in the same condition. Incase of damage the same should be documented on the form. Hope this helps.

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lap top borrowing

by cb2130 In reply to lap top borrowing

The question was auto-closed by TechRepublic

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lap top borrowing

by RealGem In reply to lap top borrowing

The best solution is to lock them in a cabinet until they have signed them out. Access can be controlled by your NetAdmin or Call Center group - it has to be a group that is large enough to provide coverage.

The signout sheet should include a statement by the employee that the laptop is working when they leave with it. It should be up to the employee to check it out before they go home with it. This will avoid situations where people claim (rightly or wrongly) that it was broken when they signed it out.

Employees must also agree not to install new software or change the configuration of existing software on the laptop. Basically, they must return it in the same condition that they received it.

When returning the laptop, employees must sign it in. Before putting it back in the cabinet, the NetAdmin group should test it. Design a basic set of tests to ensure that the thing is working. Include booting it up, connecting to the network, connecting to the internet, and running the applications. This test should only take 10 to 15 minutes. After the test is successful, lock it back up.

Employees must be liable for any damage to the laptop. This must be agreed to at sign-out that the employee will pay for any repair or replacement costs. If they mess with the configuration, there will be a flat $40 fee to wipe the laptop and re-configure it.

With these checks, balances, agreements, and penalties, you should see some improvement. It's a little draconian, though. You should probably notify staff that unless things improve, these procedures will be implemented. That way, they have a chance to smarten up. I think most people will do this on their own.

By the way, if this is a case of just a few bad apples spoiling the barrel, you should approach the rotten apples and deal with them directly instead of punishing the bunch. One option is to revoke their borrowing priviledges.

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lap top borrowing

by cb2130 In reply to lap top borrowing

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lap top borrowing

by bethg In reply to lap top borrowing

After you have written your protocols, remember to post the information for staff to read, whether in a company newsletter, or on a central bulletin board. This is to make sure everyone is on the same page before they decide to check out a machine. Also, if your company has policies and procedures, you might want to put the laptop rules in there.

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lap top borrowing

by cb2130 In reply to lap top borrowing

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lap top borrowing

by Ben P M Laauwen (CMC) In reply to lap top borrowing

Tricks with laptops are many. The most difficult to control is swapping good parts for bad parts (battery, floppy disk are easy, other components such as CD and memory a little more tricky). Checking these on "in" and "out" could take a while.
The answer depends on the quantity of borrowings per weekend.
If you have regular borrowers, propose to give them their own laptop instead of desktop, which becomes their property over the period of (your) depreciation. They will have a vested interestto look after the equipment. A lot easier than controlling the equipment and its contents.
Good luck.

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lap top borrowing

by cb2130 In reply to lap top borrowing

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by cb2130 In reply to lap top borrowing

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