Software

I've done this before, it's pretty cool. The code is actually showing field indicators. It will be inserted into your main merge document. Your database will have a field that indicates what type of letter should be sent. That would be the REPORTTYPE or LETTERCODE
See:
"Making your mail merge ?intelligent? by using IF fields" on the MS Word MVP website.

http://tinyurl.com/4axn

"At its simplest, an IF field works as follows: If a condition is met display one result, otherwise display another. A field of this sort would look a bit like this:

{ IF [Condition] [Display Result 1] [Display Result 2] }

Where the curly brackets represent field braces, which you must insert by pressing Ctrl+F9 (you can't type them). A real example might be:

{ IF { MERGEFIELD Gender } = "Male" "Him" "Her" }

Again, all of the curly brackets must be inserted by pressing Ctrl+F9."


Scroll down to hint 5:
"Inserting files at certain points in a document, depending on various conditions
You can combine IF fields MERGE fields and INCLUDETEXT fields into a single nested field to insert one of two (or more) files, depending on a flag you set in your Data Source, as follows:

{ IF { MERGEFIELD ReportType } = "PDD" { INCLUDETEXT I:\\Boilerplates\\PDD1.doc } { INCLUDETEXT I:\\Boilerplates\\Std1.doc } }

Let me know if you need more information.

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