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MS Exchange mailbox

By 262noni ·
I administer the MS Exchange server in our network. When I check the mailbox resources, I find that there are many users who have a very large volume of emails. I would like to know if there is a way for me to delete these messages from the mailboxes as a maintenance procedure. I tried setting a limit to the storage space in the mailboxes but still the volume of emails in the mailboxes do not change. I hope there's someone there who could help. Thanks.

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by carlos.nino In reply to MS Exchange mailbox

Try theese links:

http://www.msexchange.org/tutorials/MF016.html

http://www-3.ibm.com/software/genservers/portal/library/InfoCenter/portlets/exchange2000.html

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by 262noni In reply to

This did not solve my problem, but there are things I learned. Thanks.

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by rlehto In reply to MS Exchange mailbox

In your Recipients folder, you can select the mailboxes that you need to delete the messages from. First select the mailbox, then select Clean mailbox from the tool menu. You can select calendar items, e-mail, journal, notes, tasks or contacts. Also you can specify unread only or by specific dates. You also have the option of sending the items to the deleted folder of the mailbox or deleting the items immediately.

Hope this helps.

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by 262noni In reply to

This did not solve my problem, but there are things I learned. Thanks.

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by ctmoore1998 In reply to MS Exchange mailbox

First I would suggest to the user to archive off any data that they wish to save and not lose, they can put the resulting pst file on network resource for backup if they wish. Due to the all or nothing of viewing archive pst files I suggest that they organize a series of archives say by the month or something. Give them sufficient time to complete this request ie a week or so and let them know that any thing older than xx days will be removed from their mailbox. Then run the mailbox cleanup agent This a a tool from the exchange resource kit, you should be able to download the kit or agent from the ms downloads, I think if you download the Resource kit you get a v1.6 cleanup try the downloads library as I think there is a newer version there. You can back up the mailboxes by having them export the folder to a pst file, I would do this because there is the possibly that mbclean.exe will also delete calendar and task events that fall in the parametes selected for msg deletion i.e older than 90 days

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by 262noni In reply to

This did not solve my problem, but there are things I learned. Thanks.

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by 262noni In reply to MS Exchange mailbox

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