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Office Move

By bytemi ·
I am the IT Specialist in an office of 65 Users. Basically if it plugs into a wall, I am in charge of it. I have been asked to come up a preliminary checklist and a list of issues that we may run into during the move in June of 2003. Does anyone have a basic checklist that can get me started, or if you have moved an office of this size, can you let me know what pitfalls I may run into. Thank you.

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by timwalsh In reply to Office Move

You've taken the first important step by starting to think about it this far out.
Preliminary list of issues to be concerned about (from an IT perspective):
Prior to move:
All offices/work areas have sufficient, properly installed and tested network and phone connections.
Phone service is connected and operational
Internet connection (ISDN, T1, DSL, whatever) is installed and operational. (Be advised: depending on your local phone company / ISP, data and phone lines may need to be ordered as much as 90 days in advance of your "must have by" date.)
Make sure you have a proper sized phone / cable closet with sufficient power outlets for all your network devices. Ideally, the power circuits for this this closet should be dedicated and be 20a circuits vs. the standard 10a or 15a circuits. Ideally this closet should also be centrally located (vs. stuch in a corner someplace) so you don't run the risk of bumping against the 100m ethernet UTP length limit.

During move:
Questions -
Is move local or long distance (another city or far enough away that move cannot be accomplished over a weekend)?
Are there any business critical processes that must remain operational throughout the move (zero allowable down-time)?
Who will accomplish the move of critical network equipment (you/IT department or a contracted mover)?
When will the move be accomplished (during normal business hours, overnight, over the weekend)?
If the move cannot be accomplished (to include time for re-assembling and testing computers as well as network equipment) during non-business hours, you may need to plan for being able to provide services at both your old and new location (implications for both the network and phone systems). This also applies to long distance moves where transportation alone may take several days or where the move may be phased over a couple of weeks.
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Office Move

by timwalsh In reply to Office Move

Your biggest challenge will be to make it possible for a critical employee (read the BOSS) or employees to be able to shut down their computers the night before the move takes place and be able to sit down and pick up the phone to make a call or turn on the computer to get email on the next possible day of business and make it seem seamless to the employee.

Good luck. (BTW, I have done this now for 3 separate offices. If you have any specific questions, please ask.)

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Office Move

by bytemi In reply to Office Move

Thanks for the help.

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Office Move

by bytemi In reply to Office Move

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