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Outlook Scheduling

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by graham.moody

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My colleague needs to schedule a reminder to send three e-mails for each event our company runs. The e-mails need to be sent 1 week before, 1 week after and 1 month after the event. At the moment we hold 30 events per month so my colleague has the tedious task of entering 90 reminders per month on Outlook's calendar. Is there anyway that Outlook can calculate the dates of the reminders automatically if we enter the event date to reduce this workload? Alternatively, is there another solution outthere?

Thanks

6 replies

by mslizny

I believe the answer to the problem you describe is to schedule a recurring event. Recurring events can happen on a regular day of the week or month, for example, or on days that you pick from the calendar. You could pick three days for each event's email, or possible all reminders for the 30 events a month.

by graham.moody

Thanks for the suggestion but as far as I am aware the recurring feature can only be used for reminders every day/week/month etc. The reminders I need to set are not spaced out evenly (so this wouldn't work unless there is a way of setting this up?

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