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Outlook Scheduling

By graham.moody ·
My colleague needs to schedule a reminder to send three e-mails for each event our company runs. The e-mails need to be sent 1 week before, 1 week after and 1 month after the event. At the moment we hold 30 events per month so my colleague has the tedious task of entering 90 reminders per month on Outlook's calendar. Is there anyway that Outlook can calculate the dates of the reminders automatically if we enter the event date to reduce this workload? Alternatively, is there another solution outthere?

Thanks

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Outlook Scheduling

by mslizny In reply to Outlook Scheduling

I believe the answer to the problem you describe is to schedule a recurring event. Recurring events can happen on a regular day of the week or month, for example, or on days that you pick from the calendar. You could pick three days for each event's email, or possible all reminders for the 30 events a month.

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Outlook Scheduling

by graham.moody In reply to Outlook Scheduling

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Outlook Scheduling

by graham.moody In reply to Outlook Scheduling

Thanks for the suggestion but as far as I am aware the recurring feature can only be used for reminders every day/week/month etc. The reminders I need to set are not spaced out evenly (so this wouldn't work unless there is a way of setting this up?

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Outlook Scheduling

by pptmagic In reply to Outlook Scheduling

I think this little cheapie add-in will do the trick for colleague:

http://www.ivitar.com/cybersecretary/header.htm

Sounds like it would be worth $20.

G

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by graham.moody In reply to Outlook Scheduling

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by graham.moody In reply to Outlook Scheduling

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