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  • #4023999

    PPT to Adobe Tag Reading Order Errors


    by valerie.fournand ·

    Hello, I have a ppt document that needs to be accessible to screen readers in PDF. I have tagged the order of my heading, images and text in the order I want it to be read. When I generate the PDF, some text gets left out of the reading order, or the order changes all together. Side note, I have a header and footer tagged as artifacts because I don’t want them read for each page. Any suggestions as to correcting the error?

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    • #4024042
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      Craft the document as a document.

      by rproffitt ·

      In reply to PPT to Adobe Tag Reading Order Errors

      That is, use Word or even LibreOffice which as of the last few years can save a PDF. The problem is that you are using PowerPoint which is going to create problems I doubt anyone will tell you is supported.

    • #4024736

      Reply To: PPT to Adobe Tag Reading Order Errors

      by Johnharper2020 ·

      In reply to PPT to Adobe Tag Reading Order Errors

      Open your PDF document with Adobe Acrobat.
      Choose Tools, Accessibility, Touch Up Reading Order.
      In the Touch Up Reading Order window, choose Show Order Panel.
      In the Order Panel, you can change the reading order by opening the desired page and using drag and drop.

    • #4103988
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      Reply To: PPT to Adobe Tag Reading Order Errors

      by Rohit Sri ·

      In reply to PPT to Adobe Tag Reading Order Errors

      When converting a PowerPoint (PPT) document to a PDF and ensuring accessibility for screen readers, it’s important to properly structure the content and apply appropriate tagging. Here are some suggestions to correct the error you’re experiencing:

      Check the reading order in PowerPoint: Before generating the PDF, make sure the reading order in the PowerPoint document is correct. Use the “Selection Pane” feature in PowerPoint to review the order of your headings, images, and text. You can access it by going to the “Home” tab, clicking on the “Arrange” button, and selecting “Selection Pane.” Arrange the elements in the correct order by bringing them to the front or back as needed.

      Use PowerPoint’s built-in accessibility features: PowerPoint offers accessibility features that can help improve the reading order when converting to PDF. Ensure that the slide elements are properly marked as headings, lists, or objects. You can do this by selecting the element, right-clicking, and choosing the appropriate option under the “Format” or “Accessibility” menu.

      Consider using Adobe Acrobat for PDF conversion: Instead of relying on PowerPoint’s built-in PDF conversion, try exporting the PPT document as a PDF and then using Adobe Acrobat to further optimize the accessibility. Adobe Acrobat provides more advanced options for tagging and structuring the PDF content, including setting the correct reading order. Open the PDF in Acrobat, navigate to the “Accessibility” menu, and use the “Reading Order” tool to rearrange and adjust the reading order as necessary.

      Ensure proper use of tags and artifacts: Tags are an essential part of accessible PDFs, but they need to be used correctly. Make sure that all the essential elements, such as headings, images, and text, are properly tagged. Check that your header and footer have been correctly marked as artifacts to prevent them from being read on every page. Improper use of tags and artifacts can lead to issues with the reading order.

      Test with different screen readers: After generating the PDF, test it with different screen readers to identify any remaining issues with the reading order. Popular screen readers like Adobe Reader, NVDA, or JAWS can help you evaluate the accessibility and verify that the content is being read in the desired order.

    • #4104079

      Reply To: PPT to Adobe Tag Reading Order Errors

      by mamaji77111 ·

      In reply to PPT to Adobe Tag Reading Order Errors

      Hi, I’m using PowerPoint to create a poster (single slide, A1) to present some research. I wanted to take the opportunity to open a dialogue about accessibility in my field and have taken steps to make sure it is accessible for neurodiverse and visually impaired viewers. As part of this I have been using the Accessibility feature.

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