General discussion


Prevent Printing etc based on contents

By razz2 ·
I am having trouble with this one.

I have a client looking for a Security solution. They have a
number of documents they need to never leave the building.
Permissions are set for network security, USB drives are disabled
and the building is generally safe, but some people have
permissions to view these documents, and evryone has a price.
They can't have a manager that can view these docs decide to
take them and start their own business or sell the info. What
they want is to have system where every printed, faxed or
emailed document has it's contents scanned and if it contains
keywords have the job halted and a manager notified.
nformation Rights Management in Office 2003 is possible in the
future but they are on Windows server 2000 and IRM needs
2003. They have been looking into an eCabinet for the archive
issues as it can capture any networked device data such as print
/ fax (reviews of the eCabinet are welcome too) . Scanning email
there are a number of solutions from GFI to all the others. The
real hard part is looking at the printed documents and taking
action based on contents. Any idea's are welcome but if you
have a solution you have used all the better.

Thanks in advance for the time,


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by derek In reply to Prevent Printing etc base ...

Not a solution, just a further thing to consider...

If someone really want to get this info they could print screen and paste into word, email the print screens as images, etc.

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by razz2 In reply to

Great point, but in most of our custom applications the PrintScreen is dis-abled.
In Word ect. that is also being considered. Thanks for the thought.

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by curtis In reply to Prevent Printing etc base ...

Burn them to CD, take them off the network and lock the CD's in a safe in the CEO's office. If the docs are that important, why have them on a network share. Share them on a "Need to Know" basis.

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by razz2 In reply to

While I thank you for the idea, that is not a viable solution in this case. These are
documents or parts of a database that are used by many employees. They simply
want to prevent them leaving the building as best as possible.

Thanks anyway,


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by razz2 In reply to Prevent Printing etc base ...

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