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Setting MS Outlook to get Exchange mails

By itask1 ·
How do I setup MS Outlook to read mails from MS Exchange server such that :
1. users can synchronise (NOT download) a copy of the mails in all folders (including Inbox) onto the local notebook so they can have easy access while travelling.
AND
2.a copy of the same mail is still on the user's mail box that's on the server such that shall the user's notebook's harddisk crash, they can still get all the mails from the server.
Thank you.

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Setting MS Outlook to get Exchange mails

by Mark Fenwick In reply to Setting MS Outlook to get ...

You need to create an offline folder (OST) file, this is quite easy but not obvious.

To create one, click on tools, services and open the properties of the Microsoft Exchange Server.

On the Advanced tab click the 'Offline Folder Settings' button and select a file name for the OST file. Check that the 'Enable offline use' box is checked and close all the property windows.

Restart Outlook and select Tools, Options, Mail Services and tick the 'Enable Offline Use' and 'Synchronize on exit'checkboxes. To ensure synchronization takes place each time the user Exits.

Press F9 to start the synchronization immediately and, depending on the size of the users mailbox, get a coffee.

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Setting MS Outlook to get Exchange mails

by itask1 In reply to Setting MS Outlook to get ...

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Setting MS Outlook to get Exchange mails

by nosrednaanit In reply to Setting MS Outlook to get ...

A couple things to add to the previous answer. First, in order to even edit the offline folder settings, you need to have answered Yes to "Do you travel with this computer", when you first installed Outlook so this feature will be enabled. (It willbe greyed out if you didn't). I don't know a way of enabling this after the fact. Second, if the user has subfolders under his Inbox, all of those subfolders need to be checked individually when configuring the synchronization, or they will not be included. Note also that the .ost file is only accessible when logged in as that user. It is not a "portable" file like a .pst.

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Setting MS Outlook to get Exchange mails

by itask1 In reply to Setting MS Outlook to get ...

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Setting MS Outlook to get Exchange mails

by itask1 In reply to Setting MS Outlook to get ...

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