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Sharing Calendars in Outlook 2000

By Jamie Fili ·
I have an Exchange 5.5 server with Outlook 2000 Clients. I would like to allow everyone to be able to view each others Calendar. Is this possible and if so, how?

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Sharing Calendars in Outlook 2000

by DKlippert In reply to Sharing Calendars in Outl ...

Here is the definitive site for questions relating to Outlook or Exchange:

http://www.slipstick.com/outlook/share.htm

(There are no spaces in the URL)

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Sharing Calendars in Outlook 2000

by Jamie Fili In reply to Sharing Calendars in Outl ...

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Sharing Calendars in Outlook 2000

by curlergirl In reply to Sharing Calendars in Outl ...

Each user can designate other users to see specific folders in his/her mailbox as follows:

1. Open Outlook on the WS.
2. Right click on the top-level of the mailbox (Outlook Today - [Mailbox name]) and click Properties.
3. Click the Permissionstab. Here you can set a default permissions level. If you want everyone in the company to be able to see this person's mailbox, all you need to do is set the Default user permissions to whatever level of access you want them to have (there are a number of different levels from Reviewer on up to Owner - you'll see them on the list in the dialog box). If you want only certain people to have access, set the Default user's access to None. Then you can add users individually and give them permissions.
4. Once you have the top-level permissions set, you also need to set them for each subfolder - Inbox, Contacts, Calendar, etc. If you want them to have access only to the Calendar, right click on the Calendar icon, click Permissions and go through the same setup with the Default user and/or specific users.
5. Once this setup has been done on the mailbox user's workstation, other users can connect to that user's folders, depending on their level of permissions. They can do this by doing one of these two things in Outlook on their own workstations:
a. Go to File/Open/Other User's Folders and specify the name of the user and specific folder you want to open.
b. If you want to have on-going access, rather than a once-in-a-while thing, add the other user's mailbox to the Outlook profile by going to Tools/Services, select Microsoft Exchange Server, click the Properties button, click the Advanced tab and then add the name(s) of the user(s) whose folders you want to always have open whenever you open Outlook. After doing this, the other user's folders will appear on the folder list in Outlook whenever you open it.

Hope this helps!

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Sharing Calendars in Outlook 2000

by Jamie Fili In reply to Sharing Calendars in Outl ...

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Sharing Calendars in Outlook 2000

by Jamie Fili In reply to Sharing Calendars in Outl ...

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