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Synchronizing Outlook Personal Folder

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by rsalias

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Is there a way within MS Outlook2000 to set it up so that personal folder (.pst) information is automatically synchronize with the user's Exchange server mail folder? E.g. synchronize her .pst Calendar info with her Calendar Exchange folder. The mail delivery is set to go to her personal folders and needs to keep it that way.

5 replies

by pwadminbod

If I understand you correctly, the requirement is to have the availability of Calender, Inbox, etc offline, so your user does not have to be connected to the Exchange Server.

If so, set up an Offline Folder File (in Outlook click Tools, Services,Exchange Server properties, Advanced tab). Create your Offline Folder File (*.ost).
Go to Tools, Synchronize, Offline folder settings, and select the folders you want to synchronize.

The next option you have is to schedule synchronization your folders. Click Tools, Options, Mail Services. Here you can configure the folders to synchronize as often as you want, thus keeping up to date copies of all folders on both the Exchange server and on the users machine. Note that Outlook keeps the synchronization log in the deleted items folder, if you set synchronization too often, you'll end up with lots of logs in the deleted items folder.

Hope this helps

by rsalias

Sorry if my questionw wasn't clear. We know that offline folders can be set up and yes, it makes sense. However, some of our users, especially management, like to set up personal folders (*.pst) instead to get around their limit on the Exchange server. I guess this question is more about how to make *.pst folders synch with their Exchange folders the same way *.ost files work. Thanks for the feedback.

by pwadminbod

I understand. However, according to Technet there is no way to automatically synchronize Personal Folders.

The only other possibility I can think of is to write some VBA Code in Outlook to achieve the synchronization. Might be worth a try

GoodLuck!

by rsalias

Thanks for the follow-up and for confirming the same information that I've been able to gather so far.

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