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top-level archive settings & subfolders

By mattern ·
Is there a tool or technique for allowing (or forcing) the archive settings of a given Outlook folder to apply to all the related folders spawned beneath it?

When we've configured auto-archiving, we point to individual PSTs located on a home directory server for most problem users and this works fine. However, by the time a new user's mailbox becomes a storage problem, the user has also created a multi-level folder structure consisting of gobs of sub-folders. Manually configuring archive settings for each sub-folder times 40 - 100 (times each new user) is extremely time consuming. I could instruct the users to do this themselves but I'd rather be able to manage this centrally.

I'm running a single Exchange 5.5 server (SP4) on an NT4 domain with an installed base of 200 users all using Outlook 2000.

I've been scouring Technet, Slipstick & TechRepublic without finding much specific help. Mailbox Manager looked interesting until I realized it only deals with message retention & deletion, not necessarily redirection to a .PST archive.

I'm looking for either a tool or technique to force the application of autoarchiving settings from a top folder on down, much like a file system would do.

If it makes any difference, in the next 6 months we will upgrade to Win2003 AD, Exchange 2003 & Office 2003 across the company. I'm hopeful that I'll discover some new user management tools with Exchange2003 but I'm have yet to find one such as this.

Thanks in advance.

John Mattern

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by p.j.hutchison In reply to top-level archive setting ...

You can specify Archive options for All Folders via Tools, Options, Other, AutoArchive. The remove the archive setting for the ones you DON't want setting.
This has to be done per user as its a client side feature as PSTs is specific to Outlook NOT an Exchange feature. So, moving to Exch 2003 will not fix this problem.

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