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What is the use of SharePoint?

By SparrowJ ·
Tags: Cloud
SharePoint is an industry leading document management and collaboration tool developed by Microsoft. It's basically an intranet and content management system that is used for internal purposes to assist with bringing business together including secure document management, collaboration opportunities and much more.
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Importance Of sharepoint

by jackdanielsking2 In reply to What is the use of ShareP ...

Why Microsoft SharePoint is important
SharePoint’s core functions are a) to store documents in a more effective format than a regular folder system, and b) bring an organization together so that everyone receives critical information that’s relevant to them.

Here are some benefits your organization can get from using SharePoint:

Context around documents and folders

A traditional document storage facility is usually a folder on a server somewhere. The reason why SharePoint is more effective than the traditional method is that it brings context around the folder itself by tracking versions of the document. For example, in a traditional folder setup, you can’t have a running version history for each document or see any changes to the file name. Whereas with SharePoint, there’s more information provided about the file. It’s not just some file sitting in a folder; it’s an evolving piece of information that has a history as well as context.

Enable constant communication with all staff

In the past you might send a group email and copy everyone. The problem with that approach is a lot of information gets ignored or even lost, so some people might not get the information they need. For example, maybe you lost a company document and you missed an important discussion. Or maybe you did read it but afterwards it was very difficult to find and reference that information. SharePoint brings collaboration to the table so that all staff can see the important information and communication accordingly.

Store all information in a central location

This can range from things such as updates from the CEO to important meetings or events. SharePoint brings all the information to one internal place so staff can quickly find the information they need. Other use cases might be general warnings about particular customers or even incidents that everyone needs to be aware of. With SharePoint, simply post the message and everyone can access it from there. Forget email or announcement boards; simply post it on SharePoint.

Encourage collaboration

SharePoint is really designed around getting the organization into a central point where they can collaborate. This is particularly important for organizations that are not geographically connected. With some branches working in a very isolated format, SharePoint provides staff with the ability to connect with each other via a portal. Where in the past some staff might only interact with the company during a company meeting, SharePoint

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Sharepoint Uses

SharePoint is an industry leading document management and collaboration tool developed by Microsoft. It’s basically an intranet and content management system that is used for internal purposes to assist with bringing business together including secure document management, collaboration opportunities and much more. SharePoint is comprised of a multipurpose set of technologies that are integrated with Office 365 as well as handy document management capabilities.

No longer the domain of large corporations, small organisations can benefits from the utilization of SharePoint as well. SharePoint’s core functions are
a) to store documents in a more effective format than a regular folder system, and
b) bring an organisation together so that everyone receives critical information that’s relevant to them.

Below are some of the keys functionalities within Sharepoint and how to use them:
1. Upload files to your SharePoint document library, so you can access them from anywhere
2. Open a document in a document library
3. Work with others on the same document, at the same time
4. Share documents
5. Share sites
6. Create a team site
7. Add a list or library to your team site
8. Keep previous versions of a document while you make changes to it
9. Search for something
10. Share information with your entire organisation

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SharePoint Caution

by splansing In reply to What is the use of ShareP ...

SharePoint used to be really rickety, maybe 10 years ago I tried pretty hard to make it work and it seemed buggy. Custom workflows were not effective. I think a lot of that has been cleaned up, but the main problem with SharePoint is the same as with a lot of technologies. It costs plenty to set up and you MUST maintain it, which requires some expertise/cost.

But maybe more than that, depending on your workforce, you might find that training people up to use the tools is just not worth the pain. Old school users who are used to your basic shared drive system, or using email, as long as they aren't having any trouble and as cheap as storage is these days, there may not be a reasonable business case for changing anything. If you have a strong demand for tracking multiple versions of documents through a workflow or can otherwise leverage the system to deliver some value, great. But I've seen people spin up SharePoint because it was available and sounded good, and it can become a burden and end up in the bin.

Maybe it's useful as an Intranet tool, for maintaining the company website with all of the content people need, an HR page, a page for commonly used business forms and such. But again, if the end result is just that it looks better or feels slicker, it isn't going to be free or simple to implement and maintain, so just make sure it's worth getting into.

Talk to some experts, and preferably not just SharePoint experts, to whom everything may look like a nail, so to speak...

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Use of Share Point

by jamescutt103 In reply to What is the use of ShareP ...

SharePoint is a document management and collaboration tool developed by Microsoft. It's basically an intranet and content management system that is used for internal purposes to assist with bringing an organization together.
Following are some of the benefits of SharePoint
Context around documents and folders
A traditional document storage facility is usually a folder on a server somewhere. The reason why SharePoint is more effective than the traditional method is that it brings context around the folder itself by tracking versions of the document.
Store all information in a central location
This can range from things such as updates from the CEO to important meetings or events. SharePoint brings all the information to one internal place so staff can quickly find the information they need.
Encourage collaboration
SharePoint is really designed around getting the organization into a central point where they can collaborate. This is particularly important for organizations that are not geographically connected. With some branches working in a very isolated format, SharePoint provides staff with the ability to connect with each other via a portal.

I hope this information will be helpful!

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