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Where to move attachments and how?

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by sedricb

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We have 3 exchange servers running Exchange 5.5 Enterprise. We have the following size Information store 22 Gigs, 13 gig, 12 gig. The reason the store is so big is because we did a migration from Digital Team Links (A proprietary mail system from Digital). People were just using it to store documents in it. Now that we have migrated over to Exchange, we have these huge stores. I know one of the big things about Exchange Enterprise 5.5 was unlimited Store size but; we have 228,797 attachments and 378,161 messages on one of the servers. The total size of all the attachments is 14.8 Gigs while the messages are only 627MB! The users are used to using Outlook the way it is now with the attachments kept in folders in their mailbox. What would you do?

4 replies

by duskos

One way you may try to deal with this is:

1. Add Personal Folders to your user's Outlook Profile.
2. Set the location of Personal Folders to be either on a server (preferred) or on a local computer.
3. On user's computer open Outlook.
Go to Tools Menu, Services.
Click Delivery tab.
In "Deliver mail to the following location" click "Personal Folders"

With this setup, your user's mail will be transfered to user's directory either on a server or on a workstation.
You may wish to do itin phases on selection of users and see if the size of your recipients mailboxes decreases.

by sedricb

Your Idea is good. We do however have Outlook Web access loaded and People colaborate using calendars. Having mail delivered to a personal folder would nullify these things. Having a personal folder added to their profile and allowing them to move some stuff from the server to it would be nice. The personal folder will go to a server and they will be able to use it in their existing profile.

Thanks for mentioning the personal folder

by sedricb

Your Idea is good. We do however have Outlook Web access loaded and People colaborate using calendars. Having mail delivered to a personal folder would nullify these things. Having a personal folder added to their profile and allowing them to move some stuff from the server to it would be nice. The personal folder will go to a server and they will be able to use it in their existing profile.

Thanks for mentioning the personal folder.

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