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Which scanner is best for archiving contracts?

By chaseshaw ·
I'm working for a cell phone company and they scan their contracts and upload them to a remote server. Presently we're running HP multifunction printers/scanners at all our locations and the question has come up about file compression and quality. Their objective is to minimize space on the server while still having a readable contract, and they're willing to grunt the cost of replacing scanners if needed. Do Brother scanners run different jpeg compressions than HP? Or even, since the files are only black and white, would something like .tif be best?

Thanks.

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by shasca In reply to Which scanner is best for ...

You can adjust the size of scanned images to lessen disk space usage by DPI, or file types. Here is a basices of scanning images and how to affect file size.

http://www.cortland.edu/FLTEACH/MM-COURSE/scanning.html

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In addition to scan settings to lower file size....

by ThumbsUp2 In reply to Which scanner is best for ...

Try scanning to PDF. The file size will be considerably smaller than even JPG format. The cost of a license for Adobe so you can acquire a scanned image and save directly to PDF is well worth it.

As for your original question, any scanner will work. The difference is all in the scan settings. Scan at lower resolution for smaller file sizes. I scan at 96 DPI for black and white document archiving. Pictures, of course, take a bit higher DPI, depending on their intended use.

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