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Word 97: Copy bookmarks between files

By calypso28 ·
I have a 53-page document -"File1"- that contains 35 bookmarks, with roughly 40 cross-reference fields related to them. When I saved the file under a new name -"File2"- (so that I could create a Table of Contents without risking damage to the original file), I somehow corrupted the bookmark list in "File2" so that it only contains one of the original bookmarks. Therefore, "File2" contains roughly 40 "Error! Bookmark not defined." messages.
It will take several hours work to manually compare "File2" and "File1" and re-enter each bookmark anew (I know from previous experience how tedious it can be). Is there a way to copy the bookmarks from "File1" to "File2"?

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Word 97: Copy bookmarks between files

by Lo In reply to Word 97: Copy bookmarks b ...

1) Not sure about copying all bookmarks. I have select, copy (text defined as bookmark) from doc1 and paste to doc2 and had the bookmark show up in doc2. Not much better than just defining.

I am assuming you have made changes to file2 such thatjust starting over isn't an option, so ...
2) Might try Tool, Track Changes, Compare as follows: a) copy file1 as file3, Tool, Protect, Track Changes; b) Tool, Track Changes, Compare to File2; c) Unprotect document; d) Tool, Track Changes, Accept or Reject Changes. Find Accept/Reject may be a relatively fast way to 'merge' the two documents. Lo

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Word 97: Copy bookmarks between files

by calypso28 In reply to Word 97: Copy bookmarks b ...

I followed the first part of your suggestion -- sort of:
At first, I selected and copied the text and/or the bookmark alone in File1, then pasted it into File2. However, that usually caused an additional line to be added where I didn't want it. That's probably because, in most cases, the bookmark was at the beginning of the first word at the top of a page; this meant that the only way to select it was to start the selection at the PageBreak on the previous page, and extend it through the first letter on the next page (i.e. the letter following the bookmark). I found this too awkward.
So what I did was:
1. select the bookmark name from File1's bookmark list;
2. copy the name;
3. "go to" the bookmark's location; 4. close the bookmark dialog so that the status bar would tell me which page it was located on;
5. go to the same location in File2 (already open in a second window);
6. invoke "Insert/Bookmark" in File2;
7. paste the bookmark name in the dialog box;
8. "Add" the bookmark;
9. Re-"Save" File2 each time.
Yes, this process took a while, but it worked. Thanks for the suggestion!

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Word 97: Copy bookmarks between files

by calypso28 In reply to Word 97: Copy bookmarks b ...

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