CXO

Slideshow: How to create a graphical signature in Gmail

By // June 29, 2011, 5:53 AM PST // markwkaelin

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  • A nice graphical element in an email signature appeals to me – does it appeal to you?

    If you are like me and have used Microsoft Outlook in some form or another for as long as you can remember using email, then you probably have some established habits that are hard to break when you make the transition to Gmail. One thing that I have gotten accustomed to is having a graphical element in my email signatures, like the one shown.

  • Plain Text means plain text – no formatting options

    When CBS Interactive decided to move to Google Enterprise Apps, it took me a frustratingly longer time than it should have to figure out how to add the graphical element to my signature. Allow me to save you some frustration by showing how to set it up.

    Have the right view

    The most important thing is to have the right email view. As you can see in Figure B, I am using the Plain Text version of the Gmail email composing tool. Note the lack of formatting options (red arrow).

  • No way to switch to Rich Text from the Options Screen

    This is where the frustrating part comes in (at least until I figured it out), when you click the gear icon in the upper right corner to get to the Mail Settings Screen, you'll see that the signature area is for Plain Text only and there is no way to switch to a Rich Text view from the Mail Settings Screen.

  • The Rich Text Compose Email screen is now available

    You have to go back to the Inbox and then to a Compose Email screen and click the Rich formatting link shown before. This will change the Compose Email screen to look like the one shown, with several Rich Text options now available.

  • Rich Text is now available for your signature

    Now, when you click the gear icon to get to the Mail Settings Screen you will see that the signature box is willing to accept the HTML code and other Rich Text formatting you'll need to create a graphical signature.

A nice graphical element in an email signature appeals to me – does it appeal to you?

If you are like me and have used Microsoft Outlook in some form or another for as long as you can remember using email, then you probably have some established habits that are hard to break when you make the transition to Gmail. One thing that I have gotten accustomed to is having a graphical element in my email signatures, like the one shown.

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By Mark Kaelin

Mark W. Kaelin has been writing and editing stories about the IT industry, gadgets, finance, accounting, and tech-life for more than 25 years. Most recently, he has been a regular contributor to BreakingModern.com, aNewDomain.net, and TechRepublic.