Some people use Google Sheets to manage text, such as comparative tables. For example, a few colleagues use a Google Sheets spreadsheet with rows and columns that contain detailed descriptions of specific software features. Others may use a Google Sheets spreadsheet to serve as a planning and/or project tracking tool, with text that describes key project milestones, details and future actions. These Google Sheets files often contain more text than numbers.
Default cell settings support numbers, not text. Without adjustments, text-filled cells align to the left and bottom of a cell. This article demonstrates the changes needed to make text-filled cells in Google Sheet easier to read.
- How to adjust conventional Google Sheets cell settings for readability
- How to change text wrapping in Google Sheets
- How to change vertical alignment in Google Sheets
- How to change horizontal alignment in Google Sheets
- How to change text wrap and alignment in Google Sheets mobile app
- How do you format text-heavy Google Sheets?
How to adjust conventional Google Sheets cell settings for readability
By default, text in a Google Sheets cell is aligned to the left and bottom side of a cell, with the text overflowing any adjacent blank cells. Unless the cell formatting is changed, these options may make your spreadsheet difficult to read. Often, I encourage people to make three text alignment adjustments:
- For many cells, change the vertical alignment to the top, which ensures the text starts at the top of each cell.
- Next, adjust the horizontal alignment to the left, so paragraphs read much like they might in a document.
- Third, enable text wrap to ensure all text in a cell displays.
The combination of these three changes helps make a Google Sheets spreadsheet with many text fields easier to read (Figure A).
Here’s how to adjust each of these settings, both in Google Sheets in the Chrome browser on a computer, as well as in the Google Sheets app for either Android or iOS. These adjustments may be made either from the Format menu options in Google Sheets or with the alignment and wrap icons (Figure B).
How to change text wrapping in Google Sheets
With a text cell selected, choose the Format | Wrapping | Overflow option. Text in a cell overflows adjacent blank cells, by default.
In a text-heavy Google Sheet, you can choose Format | Wrapping | Wrap to make it so every word in a cell is displayed. The cell will increase in size vertically to display the text. After you enable text wrap, you may want to change column widths.
Google Sheets in Chrome on a computer also offers a Format | Wrapping | Clip option that truncates the display of text to the width of the cell (Figure C).
How to change vertical alignment in Google Sheets
When you have several cells that contain a sentence or more of text, try Format | Alignment | Top. Many people find this easier to read, since the text in each cell will start at the same level; otherwise, the height of the first word in each cell might vary.
SEE: Check out these free alternatives to Microsoft Word and Excel.
Alternative settings include Format | Alignment | Middle, which works well for titles for rows, and Format | Alignment | Bottom, which works well with rows and/or cells of short text not long enough to wrap (Figure D).
How to change horizontal alignment in Google Sheets
For cells that contain sentences or paragraphs of text, try Format | Alignment | Left (or Ctrl + Shift + L). This matches the alignment that people may be most accustomed to when reading text in languages traditionally read from left to right, such as English, German, French and Spanish (Figure E).
Column and/or row headers may work well when centered: Format | Alignment | Center (or Ctrl+Shift+E). In some cases, a column or row that functions as a header may benefit from right-alignment, Format | Alignment | Right (or Ctrl + Shift + R).
How to change text wrap and alignment in Google Sheets mobile app
In the Google Sheets app on Android and iOS, you can select a cell or cells, then tap the Text/Cell format icon in the upper right; it displays as an A with a few horizontal lines to the right. This brings up both Text and Cell format options.
Mobile Google Sheets includes access to all three horizontal and vertical alignment display options: left, center, right, top, middle and bottom. However, the Google Sheets app offers a single slider for text wrap. Tap Cell, then choose whether the Wrap Text option is on or off (Figure F).
SEE: Here’s how to find duplicates in Google Sheets.
How do you format text-heavy Google Sheets?
If you work with Google Sheets that contain significant numbers of text fields, which text wrap and alignment settings do you prefer? Do you, like me, often adjust these settings when you first open a text-heavy spreadsheet? Let me know how you most often format text fields in Google Sheets, either by adding a comment below or sharing on Twitter (@awolber).