Have you ever e-mailed a Microsoft Word document to a group
for comments only to get it back reformatted with different styles and page
formats? This can be a real nuisance.

With earlier releases of Word, you had no choice but to go
back in and reformat the document. However, with Word 2003’s Protect Document
feature, you can lock all formatting options in your document so that your
reviewers can enter comments without touching the format.

Follow these steps to utilize Word’s Protect Document

  1. Go to
    Tools | Protect Document.
  2. Under
    item number 1, Formatting restrictions, select the Limit Formatting To A Selection Of Styles check box. Now click the
    Settings link below this check box.
  3. Click
    the None button and then click OK.
  4. Under
    item number 2, Editing restrictions, select the Allow Only This Type Of Editing In The Document check box.
  5. In the
    drop down list box that appears, select Comments.
  6. Under
    item number 3, Start enforcement, click the button that says Yes, Start
    Enforcing Protection.
  7. Enter
    a password for non-encrypted documents.

To end document protection, click Stop Protection and enter
the password to remove restrictions.

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