When it comes to managing tasks professionally, there are many options available to businesses and enterprise-level organizations. Today we’ll take a look at two such project management tools: Jira and Trello. Both are from Atlassian and can handle a variety of project management use cases. We will share how the two compare in pricing and features. In addition, we’ll highlight the pros and cons of each software and share some tips on choosing the more suitable software for your organization.

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What is Jira?

Jira Logo
Image: Jira

Jira is a sophisticated project management tool with a variety of tools, including support for agile and scrum processes. It’s commonly used for software development with its outstanding issue-tracking capabilities. However, it can be used for various project management applications.

Check our analysis of Rally vs. Jira to see how two similar software compare.

What is Trello?

The Trello logo.
Image: Trello

Trello is an easy-to-use, simple project management solution. It’s great for general-purpose tasks, and it can be set up to support software development or industry-specific tasks with ease. Along with its easy usability, Trello is also known to offer a generous free plan. If you’re looking for other easy-to-use project management solutions, check out the list of best Trello alternatives.

Trello vs. Jira: Comparison

FeaturesTrelloJira
AutomationYesYes
Task managementYesYes
Kanban boardsYesYes
Native time trackingNoYes
Multiple project viewsYesYes
Agile reportingNoYes
Free plan usersUnlimited10
Mobile appiOS and AndroidiOS and Android
Free trial14 days30 days
Starting price$5.00 per user per month$7.75 per user per month

Trello and Jira pricing

Both Trello and Jira offer four pricing plans to meet the needs of different customers. Trello is comparatively less expensive, especially when you choose annual billing.

Trello pricing

Trello offers a free version that allows unlimited items across 10 boards in a single workspace, unlimited file storage with a maximum of 10MB per file, and assignees and due dates. You also get 250 workspace command runs per month.

Increasing to the $5 per user per month plan adds advanced checklist options, custom fields, unlimited storage with 250MB per file, 1,000 workspace command runs per month, single board guests and saved searches.

Increasing to the $10 per user per month plan adds a dashboard view, timeline view, table view, calendar view, map view, unlimited workspace command runs per month, admin and security features, collections, observers, priority support, Google apps sign on and simple data export.

Finally, Trello also offers an enterprise offering for $17.50 per user per month that adds unlimited workspaces, organization-level permissions, public board management, multi-board guests, attachment permissions, and free single sign-on and user account provisioning support.

Jira pricing

Jira offers a free plan that allows up to 10 users for a single site. The free version offers scrum and kanban boards, a backlog organization feature, agile reporting, customizable workflows, apps and integrations, automation for a single project, basic roadmapping features and a 2GB file storage limit with no support and no service-level agreement uptime guarantee.

Beginning at $7.50 per user per month, Jira can expand to up to 20,000 users for a single site on the standard plan. It adds administrator controls like project roles, audit logs and data compliance processes as well as a 250GB file storage limit and support with no guaranteed SLA uptime.

The $14.50 per user per month premium Jira plan adds global and multi-project automations, advanced roadmapping and dependency management features as well as sandboxing, IP allow listing, unlimited storage, 24/7 support and a 99.9% SLA uptime guarantee.

Additional enterprise accounts are also available for organizations needing global scaling, additional security needs and data governance. Pricing is available by contacting Atlassian directly.

Feature comparison: Trello vs. Jira

Automations

Trello includes rules-based automation through a tool called Butler (Figure A), which lets you stitch together various commands to execute on tasks, boards or a group of tasks. With the easy-to-use editor, you can create things like automated emails based on a task’s progress through the Kanban board or update due dates based on parameters. Trello offers 250 runs per month to unlimited automation runs depending on the plan.

Figure A

Butler in Trello.
Butler in Trello. Image: Trello

Jira includes a rules-based automation tool for automating tasks and boards as well for all Jira cloud users. While it doesn’t have any per-run usage limits on these automations, depending on the plan, you may be limited as far as functionality goes.

Task management

While both offer task management features, Trello is easier to use. The kanban board interface helps simplify task management processes. Users can also switch to lists or cards view to manage tasks. The drag-and-drop functionality is useful in quickly updating project status or moving tasks to a different category.

Jira offers more customization for task management, but it has a bit of a learning curve to it. The extra complexity might not be suitable for managing simple tasks. In addition, the task management feature of Jira is geared more toward software development, so it offers less flexibility in use.

Native time tracking

Time tracking allows users to keep track of hours spent on tasks and helps with project planning and project costing. Trello doesn’t offer native time tracking capabilities, so if you need that feature, you’ll have to integrate with a third-party application. On the other hand, Jira offers a native time-tracking feature with extensive configuration settings for user permissions. You also get time tracking reports (Figure B) in Jira.

Figure B

Jira time tracking reports.
Jira time tracking reports. Image: Jira

Kanban boards

Trello offers a simple kanban board view (Figure C) that is completely customizable. You can customize the titles of each column and how many columns there are. By dragging tasks between the columns, it’s easy to track tasks through completion. If a user upgrades to the premium option of Trello, they also get to see tasks laid out based on due dates via access to a timeline view, a calendar view or a map view. Jira also offers comparable kanban functionality to ensure continuous delivery of work and increase efficiency.

Figure C

Kanban boards in Trello.
Kanban boards in Trello. Image: Trello

Agile and scrum support

Trello fits into the agile/scrum flow with its kanban boards, but it doesn’t offer any agile reporting to ensure users are conforming to the methodology. And while it does offer customizable workflows to automate tasks through the process, Trello boards don’t have the ability to track multiple sprints over time, only allowing one Trello board per sprint.

In this feature, Jira holds the edge, as it offers more functionality for its boards and methodologies. Jira has other board types like scrum, agile and kanban boards as well as roadmap boards to help teams plan features and dates for completion. Jira also supports multiple planning methodologies, including scrum, agile and more. Unlike Trello, reports can be generated for the chosen methodology to ensure the team is on the correct track. Moreover, Jira can also create multiple sprints per project and have boards for each of the sprints, allowing for deeper organization and team planning.

Trello pros and cons

Pros

  • Easy to use.
  • Feature-rich free plan.
  • Unlimited users in a free plan.
  • Highly visual user interface.
  • Variety of automation tools.

Cons

  • Reliant on Kanban boards.
  • Not designed to handle complex projects.
  • Limited agile and scrum support.

Jira pros and cons

Pros

  • Issue and bug tracking tools.
  • Agile reporting.
  • Scalable to support multiple projects.
  • Robust data security.
  • Variety of add-ons available.

Cons

  • Takes time to learn.
  • Limited collaboration tools.
  • Missing some project views.

FAQs

What is the main difference between Trello and Jira?

The main difference between Trello and Jira is the level of complexity they can handle. For example, Tello only has kanban boards, while Jira has sprint, scrum and kanban boards. However, the great functionality of Jira means it requires more time to learn.

Which tool provides better reporting and analytics, Trello or Jira?

Jira offers better tools for reporting and analytics. While Jira supports Agile reporting, this feature is missing in Trello. Jira also offers feature reporting capabilities for customer satisfaction and help desk ticketing.

Can Trello and Jira integrate with each other?

Yes, as both products are from Atlassian, Trello and Jira can integrate with each other. The integration allows for enhanced functionality between the two. For example, you can use Jira bug-tracking tools to manage Trello tasks. Any updates made in either software can be automatically synced in real time with other software.

Methodology

For our review of Trello versus Jira, we did an in-depth analysis of the features, usability and pricing plans of each software. We also looked at what users have to say about the software by checking customer reviews and ratings from reputable websites. In addition, we analyzed product feature specifications from the vendor websites to have a complete understanding of what each software has to offer.

Should your organization use Trello or Jira?

Businesses or users that need a project management solution for general use will appreciate the ease of use of Trello. It’s easy to learn so users can be up and running in no time. The highly visual interface makes for quick and easy navigation. While Trello is lightweight in comparison to Jira, it still offers decent functionality for project management applications.

Jira is a more advanced tool, and it’s not surprising that it requires more time to become proficient. If a business plans to use the software for issue tracking, agile methodologies and other advanced tools, Jira is a better option. Fortunately, you also have the option of integrating both to get the best of both worlds.

1 Wrike

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Wrike’s top-notch workflow management software allows you to easily visualize priorities, boost collaboration, and maintain control of your projects. Bonus: you can move seamlessly between apps, without logging in or out. Wrike has more than 400+ integrations with popular platforms such as Google, Dropbox, Microsoft Office, and many more. Automation and AI features strip away time-consuming admin tasks so you can do the best work of your life.

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2 Smartsheet

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Smartsheet is an online work execution platform empowering organizations of all sizes to plan, manage, automate, and report on work. Over 80,000 brands rely on Smartsheet for project and work management.

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3 Zoho Projects

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Zoho Projects is an online project management software that helps teams plan projects and track them efficiently to the finish line. By intuitive reporting of project progress and budget health, the solution enables teams to make quick decisions. Catering to all kinds of teams, Zoho Projects facilitates automating tasks, workflows, and project notifications in a bid to improve productivity.

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4 Visor

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Visor makes it easy to keep your stakeholders and team aligned. Create and share Gantt charts, roadmaps, and spreadsheet reports that stay in sync with apps like Jira and Salesforce. Add color-coding, Milestones, and more. Share accurate project plans with confidence. Visor is free to try. No credit card needed.

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5 Jira

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Simple and powerful way to track and manage issues. It handles all kinds of issues (bugs, features, enhancements, and tasks) and can be used for bug tracking, development help, project management, or group task cataloging.

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Subscribe to Project Management Insider for best practices, reviews and resources. From project scheduling software to project planning apps, stay up to date with the latest in project management tools. Delivered Wednesdays