Microsoft unveiled the newest version of Office 365 a few months ago, and tucked inside was a new Ink feature that lets iPad Pro users utilize the Apple Pencil to mark up documents, presentations, and spreadsheets with ease. To use this feature, it requires the $99 Apple Pencil accessory and a compatible iPad Pro (currently in two sizes: the 9.7″ and 12.9″). We’ll show you how to use this new feature on your iPad.
SEE: Photos: Cracking Open the Apple Pencil
Using the highlighter and pen features
To begin using the highlighting feature of the Microsoft Office apps, perform these steps.
- Open Microsoft Word, PowerPoint, or Excel.
- Open a document to edit.
- Tap the Draw tab.
- Select either the Pen or Highlighter icon in the Draw tab.
- With the Apple Pencil paired with the iPad Pro, begin drawing anywhere on the document. The highlighter or pen tool will make marks to mimic the real life tool (Figure A).
To keep your finger or hand from pressing the screen and causing accidental marks, disable the option to Draw With Touch when using the Apple Pencil.
Also in the Draw tab, you can select the color using either the standard presets of black, red, blue, or green, or for something more custom, select the color wheel (Figure B). You can increase the line thickness of the drawn portion by tapping the + or – buttons for line thickness. Changing the color or thickness will only alter new items drawn on the screen, and not previously drawn items.
Erasing is as easy as drawing in the Office apps. To erase a drawn line or highlight, follow these steps.
- Select the Draw tab.
- Select the Eraser tool in the toolbar.
- With the Apple Pencil, draw over top of any previously drawn pen mark or highlight.
This will remove any pen markings or highlights in the document. Tapping a single line will erase the entire line, removing the need to erase the entire line by drawing over top of it.
Using shape recognition
Shape recognition is baked right into Microsoft PowerPoint for iPad. It’s used to easily create perfect shape renderings when using the Ink feature.
To use this feature, select the pen function, select the color and line thickness, and then trace a circle, oval, square, rectangle, or triangle on the screen with the Apple Pencil. Ensure that the option to Convert To Shapes is selected (Figure C). After a moment, the Office app will convert the roughly-drawn shape into a perfect rendering of the shape you were intending to draw.