Celoxis review

Starting priceContact for quote.
Key features
  • Resource management.
  • Project portfolio management.
  • Project tracking.
  • Budget and time tracking.
Celoxis logo.
Image: Celoxis

Celoxis as a project management tool can be described as thorough, as it offers a solid suite of tools designed to support complex project planning, resource management and team collaboration. This Celoxis review delves into its latest features, pricing models, user experience, strengths, weaknesses and use cases to give a thorough analysis and help you determine if Celoxis aligns with your project management needs. While Celoxis continues to be a powerful tool for project managers, we also explore alternatives just in case it doesn’t suit your approach to project management.

What is Celoxis?

Celoxis is highly customizable and feature-rich project management software that’s known for its flexibility and scalability. It enables teams to track project progress, manage resources and collaborate effectively, all within a single platform with features like customizable dashboards and real-time reporting tools.

Hands-on Celoxis review results

We used four criteria for our hands-on review; here’s how Celoxis scored.

Ease of use3.2/5
Service and support3.9/5

Celoxis pricing

Score: 2.2/5

Pricing PlanCost
CloudContact for quote
On-PremisesContact for quote


Aside from Celoxis declaring a 5-user minimum on its plans, it doesn’t publicly provide pricing information for the Cloud plan.


Similar to the previous plan, pricing information requires prospective users to contact Celoxis to get a quote.

Core Celoxis features

Score: 4.9/5

To deliver on its declaration as a comprehensive and collaborative solution, here are some of the top features offered by Celoxis.

Resource management

The resource planning and management tools allow managers to get the most out of their resources. This is done with the help of real-time reporting and easy task allocation using parameters such as project requirements, availability and employee skills. Celoxis’ resource planning feature also factors in employee vacations and notifies managers if any employee is overloaded with work (Figure A).

Celoxis resource planning tools.
Figure A: Celoxis resource planning tools. Image: Celoxis

Project portfolio management

With Celoxis project portfolio management tools, you can get the capability to manage multiple projects. This feature is especially useful for project managers and business owners who need to supervise a full portfolio of projects simultaneously. The dynamic dashboards are updated in real-time. In addition, users can access various reports to help manage project portfolios (Figure B).

Portfolio dashboard in Celoxis.
Figure B: Portfolio dashboard in Celoxis. Image: Celoxis

Project tracking

The project tracking tools (Figure C) of Celoxis allow users to track and manage project progress. Tools such as Gantt charts can be used to view project dependencies. The software also offers some automatic scheduling tools. For example, Celoxis can be configured to automatically adjust the project schedule if deadlines change.

A project tracking dashboard in Celoxis.
Figure C: A project tracking dashboard in Celoxis. Image: Celoxis

Budget and time tracking

With its budget and time tracking tools, Celoxis users can keep track of project financials (Figure D) without needing to integrate with a third-party application. Celoxis can be used to run cost projects, revenue forecasting and time tracking. However, you will need third-party integration if you need an invoicing system.

Project accounting in Celoxis.
Figure D: Project accounting in Celoxis. Image: Celoxis

Celoxis ease of use

Score: 3.2/5

Celoxis’ onboarding is quite hands-on by the platform. To sign up for a 14-day free trial, you’d have to use your business email and wait for an invitation to an online meeting to collaborate with Celoxis and explore your requirements. But this proves to be frustrating for prospective users who just want to immediately test the tool for themselves without handholding.

Nonetheless, Celoxis is easy to set up and has an intuitive user interface, which helps mitigate the initial onboarding frustrations. The platform has a native mobile app, enhancing accessibility and convenience for users on the move, and supports built-in automations through Zapier, although this means built-in automations are limited. It’s also a highly scalable platform, meaning Celoxis can effectively grow with a business, adapting to increasing complexity and user numbers.

Celoxis customer service and support

Score: 3.9/5

Celoxis delivers customer service and support through tools like a knowledge base and forums, alongside 24/7 availability.

Knowledge base and help center

Celoxis offers an extensive knowledge base and help center, equipped with a wide range of articles, guides and FAQs. Users can take a self-service approach to troubleshooting as it’s meant to empower them to find solutions independently.

Service channels

Celoxis provides a knowledge base and forums to address user inquiries and issues. These resources can feel rather limited since these two avenues are the bare minimum of what you’d expect such a platform to offer.

Availability and responsiveness

The support team at Celoxis is available 24/7, with a focus on providing timely and effective assistance. It’s not only highly available but also highly responsive.

Live training

Aside from the onboarding meeting at the sign-up stage, Celoxis doesn’t offer live training sessions to facilitate continuous education. These sessions would help users maximize the platform’s capabilities and improve their overall experience, but the tool is quite intuitive, so they may not be necessary.

Celoxis pros and cons

Easy to set up and use.No free version available, limiting trial options.
Highly customizable, including several options to customize the dashboards.No proofing tools for collaborative file reviews.
Excellent reporting and analytics tools.No free version available, limiting trial options.
Built-in budgeting and resource management tools.Onboarding can be frustrating.

Best uses for Celoxis

Celoxis’ use cases cut across multiple industries, with key use cases in complex project management, decision support and large team collaboration.

Complex project management

Celoxis is particularly well-suited for managing complex projects as it provides a wide range of tools for planning, scheduling and tracking project progress. Any organization that considers deep insights into project performance and resource allocation a must-have will appreciate Celoxis’ reporting capabilities.

Decision-making support

With its ample reporting and analytical tools, Celoxis is a powerful aid for decision-makers. The insights it derives can inform strategic business decisions, from forecasting revenue to adjusting project schedules.

Large team collaboration

Celoxis is a good fit for large teams across industries such as IT, construction, manufacturing and consulting, among others. Small businesses or freelancers might find the platform’s features more extensive for their needs and may need to consider more lightweight options.

Celoxis alternatives and competitors

Starting priceNo free plan; custom pricingFree; $7/user/monthFree; $5/user/monthFree; $7/user/month
Core featuresThorough project management with advanced reporting and customizationComprehensive task and project management, automationSimple, intuitive Kanban boards for task managementAdvanced project management, automation, and integration capabilities
Ease of useIntuitive interface, onboarding can be frustratingHighly customizable, user-friendlyMost intuitive Kanban boards, user-friendlyUser-friendly with a steeper learning curve for advanced features
Customer serviceResponsive support with an extensive knowledge base and resourcesResponsive support, extensive knowledge baseBasic email support, community forums24/7 support, extensive training resources
Expert analysisIdeal for complex project management and organizations needing detailed analyticsVersatile for various project management needsBest for simple, visual project trackingIdeal for complex project management and reporting needs


ClickUp logo.
Image: ClickUp

ClickUp is known for its affordable plans and team collaboration tools. The mobile app is impressive, and you get a wide range of features, including automation and workflow management and project scheduling tools. ClickUp is ideal for independent workers and small teams. The starting price for ClickUp is $5 per user per month when billed annually.

For more information, read our full ClickUp review.


Trello logo.
Image: Trello

With its outstanding free version and easy-to-navigate interface, Trello is one of the most popular project management solutions. It might not have the functionality of some of the more advanced software, but it offers enough for small teams and individual users. You might have to look elsewhere if you need advanced features or industry-specific solutions, such as construction project management software.

For more information, read our full Trello review.


Smartsheet logo.
Image: Smartsheet

Smartsheet is a spreadsheet-based project management solution but offers much more than conventional spreadsheet software, such as Microsoft Excel. With Smartsheet, you can customize sheets, view project progress through Gantt charts and use a variety of team collaboration tools. Smartsheet is built for teams of all sizes, making it one of the more versatile project management software.

For more information, read our full Smartsheet review.

Celoxis review methodology

For this review, we pinpointed areas like pricing, core features, ease of use and customer support. We signed up for Celoxis’ 14-day free trial to get a feel for the tool and determine its strengths, weaknesses and use cases. This also helped us see whether our perception of the software and how it’s portrayed by its official website and other user reviews matched the reality of using the tool.

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Subscribe to Project Management Insider for best practices, reviews and resources. From project scheduling software to project planning apps, stay up to date with the latest in project management tools. Delivered Wednesdays