There is no doubt that project management solutions help streamline workflows and boost team productivity. However, not everyone needs advanced features. A basic or free version is enough for their needs. In some cases, business leaders or project managers want to try out the free version before upgrading to a paid plan. And in other cases, a small team on a budget may opt-in for the free version of a project management tool.

This review highlights the best free project management tools, including who/what they are best for, their pros and cons, core features and the free tier limitations. You will also find information on the benefits and limitations of using free software for project management and our methodology for compiling this list.

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Top free project management software and tools comparison

This table compares the top free project management tools in terms of relevant features, support and starting price for paid plans.

Free forever plan (user limit)Starting price (per user, per month)Gantt chartsFree plan storage24/7 customer support
TrelloUnlimited users$6Not availableUnlimited storage (10MB/file)No
Asana10$13.49​​Only with paid plansUnlimited storage (100MB per file)Yes
Teamwork5$13.99Yes100MBYes
monday work management2$12Yes500MBYes
ClickUpUnlimited users$10Yes100MBYes
WrikeUnlimited users​​$9.80 (billed annually)Only with paid plans2GB per accountNo
MeisterTaskUp to 3 projects and 5 notes$8Limited (Timeline feature)20 MB per fileYes
Smartsheet1 user, up to 2 editors$9Yes500MBYes
NotionUp to 10 guest collaborators$10Limited (Gantt chart template)5MBNo
Airtable​​Up to 5 editors$24Only with paid plans1GB of attachments per baseNo

Trello: Best for simplicity

The Trello logo.
Image: Trello

TechRepublic Rating: 4.5/5

Trello is this list’s most easy-to-use free project management software. The interface is based on kanban boards, making it easy to manage and visualize projects.

The free plan includes unlimited cards, lists and up to 10 boards per team. This means that if you need less than 10 boards, you can use the free plan forever. The only major limitation of the free plan is that you only get to upload files that are 10MB or less.

Standout features of the free version

  • Team collaboration tools: Trello comes with a wide range of communication tools, including document sharing, comments and notifications. Users can configure the notifications according to their preferences.
  • Powerful mobile app: Trello’s app is well-designed, allowing users to perform various project management functions through the mobile app with just a few clicks.
  • ​​Integrations: Trello’s 190+ integrations, which they call Power-Ups, include Slack, Miro, Jira Cloud, Dropbox, Confluence, Salesforce, Microsoft Teams and Zapier.
Trello calendar view.
Figure A: Trello calendar view. Image: Atlassian

Pros and cons

ProsCons
Flexible and customizableDifficult to track multiple projects at a time
Unlimited cards and lists in the free planMaximum limit of 50 automated command runs per month
Drag-and-drop interface is easy to use

When to use an alternative

  • You need advanced project management features: Trello may not have all the advanced features (Gantt charts, resource allocation or time tracking) that some businesses require.
    • Alternative: ClickUp’s free plan includes all the necessary features you need to manage simple projects. It includes Gantt chart capability, time tracking via integration and basic resource management features.
  • Automations need: The free plan doesn’t allow you to perform any automation actions, so if you need automations, consider an alternative to Trello.
    • Alternatives: With the ClickUp free plan, you can have 50 active rules, 100 automation executions and multiple actions and conditions. Teamwork’s free plan also allows you to perform up to 100 automation actions per month.

What you get when you upgrade to the paid pains

The chart below includes the monthly and annual rates of Trello paid plans, as well as its core features and functionalities.

StandardPremiumEnterprise
Monthly price (per user billing)$6$12.50N/A
Annual price (per user billing)$5$10$17.50
Top featuresEverything in Free, plus:
- Unlimited boards
- Advanced checklists
- Custom Fields
- Unlimited storage (250MB/file)
- 1,000 Workspace command runs per month
- Single board guests
- Saved searches
Everything in Standard, plus:
- Views: Calendar, Timeline, Table, Dashboard and Map
- Workspace views: Table and Calendar
- Unlimited Workspace command runs
- Admin and security features
- Workspace-level templates
- Collections
- Observers
- Simple data export
Everything in Premium, plus:
- Unlimited Workspaces
- Organization-wide permissions
- Organization-visible boards
- Public board management
- Multi-board guests
- Attachment permissions
- Power-Up administration
- Free SSO and user provisioning with Atlassian Access

Why I chose Trello

Strictly within the confines of free kanban boards, Trello is arguably the top tool. I chose Trello because of how straightforward and intuitive its kanban boards are. Trello also impresses with its Power-Ups, which are unlimited in the free version, although some may require you to pay.

For a closer look, check out our in-depth comparisons of Trello versus Asana, Wrike, Airtable, ClickUp and monday work management.


Asana: Best all-around choice

The Asana logo.
Image: Asana

TechRepublic Rating: 3.9/5

Asana is a flexible project management and collaboration tool offering multiple views, customization tools, automation and more. Asana’s free plan offers many features, including unlimited storage and team messaging tools. You also get various project views, including calendar, kanban, lists, workload and more. However, the free plan is limited to three views, no project timeline views and fewer admin controls.

Standout features of the free version

  • Unlimited use: What makes Asana’s free plan so outstanding is that you get access to many unlimited features, including activity logs, messaging, file storage and more.
  • Agile and scrum support: If your business uses Agile philosophy, you would be glad to know that Asana’s free version supports Scrum and Agile project management.
  • Three project views: List, board and calendar view.
Asana board view showing customer stories.
Figure B: Asana board view showing customer stories. Image: Asana

Pros and cons

ProsCons
Scrum and Agile project management supportThe free plan lacks Asana intelligence capabilities
Unlimited teams and projects in the free planLimited time tracking
Multiple project views

When to use an alternative

  • You need a time tracking feature: Asana free plan doesn’t support time tracking capability; even their lowest paid tier also lacks this feature. If your company wants to track employee, contractor or freelancer billable hours, consider an alternative to Asana.
    • Alternatives: Teamwork’s free plan includes a time-tracking feature, while the ClickUp free plan supports time tracking through integrations.
  • You want to integrate with Salesforce and Tableau: Asana free plan users cannot connect the tool with Tableau or Salesforce.
    • Alternative: ClickUp allows you to connect natively with 50+ third-party apps, including Salesforce and Tableau.

What you get when you upgrade to the paid plans

When you buy any of the Asana premium plans, you will automatically get access to the available features that are lacking in the free plan. See the cost of Asana premium plans and their core features in the table below.

StandardPremiumEnterpriseEnterprise+
Monthly price (per user billing)$13.49$30.49Custom quoteCustom quote
Annual price (per user billing)$10.99 per month$24.99 per month
Top featuresUnlimited essentials
- Five project views
- Scaled security
- Automated workflows
- Asana Intelligence
- Project reporting
- Community support
- Task dependencies
Everything in Starter; plus:
- Project and portfolio views (20)
- Advanced workflows
- Advanced reporting
Resource management
- Community and personalized support
Everything in Advanced, plus:
- Unlimited portfolio views
- Standardized workflows
- Asana Intelligence
- Advanced authentication and user management
- Customization – custom branding, admin announcements
Everything in Enterprise, plus:
- Data access and management controls
- Security and compliance reporting
- Advanced compliance solutions

Why I chose Asana

Even though it can take a while to adapt to Asana’s vast features, Asana is a thorough project management tool that constantly surprises you with the breadth of its feature set. You can use it to manage almost any kind of project. You get unlimited projects, tasks, storage, comments and activity logs in its free version, with List, Board and Calendar views, plus free integrations with everyday apps.

For more information, check out our full Asana review.


Teamwork: Best for client work and invoicing

The Teamwork logo.
Image: Teamwork

TechRepublic Rating: 3.7/5

Teamwork is a free project management tool that is particularly well-suited for client work, which often involves marketing teams, creative teams, agencies, consultancies and more. It has a lot of features, ranging from customizable templates to milestone tracking, which makes it adaptable for many different types of projects.

Standout features of the free version

  • Milestones: You can add milestones to task lists to track progress in the free version.
  • Client work essentials: Though some may be limited, Teamwork has most of the core project management features for client work, such as full time tracking, in its free plan.
  • Integrations: Teamwork integrates with many tools, which include HubSpot, Slack, Microsoft Teams, Skyvia, Atarim, Stripe, Integrately and more.
Viewing project details in Teamwork dashboard.
Figure C: Viewing project details in Teamwork dashboard. Image: Teamwork

Pros and cons

ProsCons
The free plan support t​​ask dependencies capabilityLimited reporting features in the free plan
Offers unlimited task list templatesThe free plan’s customization is limited to color themes
Has time tracking and timesheets features in its free plan

When to use an alternative

  • You have more than five users: If you have more than five people on your team or in your organization, it might be a good idea to consider using an alternative to Teamwork.
    • Alternative: ClickUp supports an unlimited number of free plan users.
  • Large file storage need: Teamwork gives free plan users 100MB only.
    • Alternative: Consider Asana if you have high file storage demand, as the tool gives all its users — regardless of their plan — unlimited file storage with up to 100MB file limit.

What you get when you upgrade to the paid plans:

The following are the core features you will get when you buy Teamwork paid plans.

DeliverGrowScale
Monthly price (per user billing)$13.99$25.99Custom quote
Annual price (per user billing)$9.99 per month$19.99 per month
Top features- Automations and forms
- Project status reports
- Teams management
- Unlimited client users
- Collaborative doc management (Spaces)
​​- Task dependencies
- Workload and capacity management
- Advanced budgeting
- Powerful reports
- Company timesheets
- Project budget expenses
- Resource scheduling
- Unlimited retainer management
- Unlimited custom reports
- Resource scheduler
- 500GB+ storage

Why I chose Teamwork

I chose Teamwork for its versatility. The platform offers a range of features that are particularly useful for agencies, consultancies and other client-focused teams. Its milestone tracking makes it easy to manage projects from start to finish, while its invoicing features make it seamless to export invoices based on logged billable hours from Teamwork to accounting software.

For more information, check out our full Teamwork review.


monday work management: Best for scalability

The Monday.com logo.
Image: Monday.com

TechRepublic Rating: 5/5

monday work management often features on the best project management software lists, as it offers everything you expect from a top project management solution. The free version of monday work management features all the main dashboards, but the number of items you can create is limited. You also get a search function, team collaboration tools, file upload, kanban view and several other features on the free plan. That said, you won’t be able to invite clients or viewers on the free plan, making it ideal for individuals and small teams.

Standout features of the free version

  • Access to all main boards: In the free plan, you and your team get access to all of the main boards of monday work management. That said, you’re limited to three total boards, and there is a limit to the total number of items you can create.
  • Files and forms: In the free plan, you can see all of the files you uploaded in preview or full mode. You can also convert any of the boards into custom forms to collect and track data.
  • Templates: monday work management free plan gives you access to over 200 customizable templates, so you don’t have to start creating project boards from scratch.
monday work management project overview, table view.
Figure D: monday work management project overview, table view. Image: monday.com

Pros and cons

ProsCons
Clean and intuitive interfaceDefault notification settings can be annoying
Highly customizableLimited views in the free plan
Access to all main boards

When to use an alternative

  • You need more than two seats: monday’s free plan is only available to a small team with two members. So if your company needs more people to work on a project, consider a monday alternative.
    • Alternatives: ClickUp and Wrike allow unlimited free plan members.
  • You want to integrate with third-party services: monday work management free plan doesn’t allow you to integrate with other applications that may be useful for your workflow.
    • Alternatives: Asana offers you over 100 free integrations, including Microsoft 365, Google Workspace and Slack. Notion and Teamwork also allow you to connect with some third-party applications, including Zapier and Slack.

What you get when you upgrade to the paid plans

monday work management offers four paid plans. Each plan caters to the needs of various users, depending on the features they need. In the chart below, I’ll outline the cost of each plan and its core features.

BasicStandardProEnterprise
Monthly price (per user billing)$12$14$24Custom quote
Annual price (per user billing)$9 per month$12 per month$19 per month
Top features- Unlimited free viewers
- Unlimited items
- 5GB file storage
- Prioritized customer support
- Create a project dashboard based on 1 board
- 1 week activity log
- Project Timeline & Gantt views
- Calendar View
- 20GB file storage
- Guest access
- Automations (250 actions per month)
- Integrations (250 actions per month)
- Create a dashboard that combines 5 boards
- 6-month activity log
- Private boards
- Chart View
- 100GB file storage
- Time tracking
- Formula Column
- Automations (25K actions per month)
- Integrations (25K actions per month)
- Create a dashboard that combines 10 boards
- 1-year activity log
Task dependencies
- Enterprise-scale automations & integrations
- Multi-level permissions
- 1000GB file storage
- Enterprise-grade security & governance
- Advanced reporting & analytics
- Tailored onboarding
- Task dependencies
- Enterprise support
- Create a dashboard that combines 50 boards
- 5-year activity log

Why I chose monday work management

I selected monday work management because of how intuitive and adaptable its free version is. The 200+ templates it offers will meet the needs of teams of all sizes, and its kanban boards are easy to set up and follow. The free version also offers up to three boards with up to two members.

For more information, check out our full monday Work OS review.


ClickUp: Best for small teams

The Clickup logo.
Image: Clickup

TechRepublic Rating: 5/5

ClickUp is a popular project management tool known for its extensive features. Even the free version of ClickUp is loaded with useful tools for project management. This includes unlimited users, activity views and custom fields. The free plan allows you to create up to five spaces, one for each project flow.

Standout features of the free version

  • ClickUp Docs: You can create documents and connect them to workflows. You can also edit and share the documents in real time and set access permission rules for each document.
  • ClickUp Goals: With this feature, you can create trackable objectives for each task or project. You can also assign various objectives to a single goal.
  • Integrations: ClickUp boasts over 1000 tools, with some of the top native ones including ClickUp API, Slack, GitHub, GitLab, HubSpot, Toggl, Harvest, Google Drive, Figma and Microsoft Teams.
ClickUp Agile board view.
Figure E: ClickUp Agile board view. Image: ClickUp

Pros and cons

ProsCons
Feature-rich free planMaximum of 100 uses of custom fields
Unlimited free plan usersFree plan file storage is limited to 100MB
Easy to create and customize reports

When to use an alternative

  • You need more than 100 MB file storage: Though ClickUp offers a generous free plan, it only provides 100MB of file storage. If you need more storage space, you may need to consider using a ClickUp alternative that offers larger storage capacities.
    • Alternative: The Asana free plan gives you unlimited file storage with a limit of 100MB per file.

What you get when you upgrade to the paid plans

The table below includes the core features you will get when you subscribe to any of ClickUp’s paid plans.

UnlimitedBusinessEnterprise
Monthly price (per user billing)$10$19Price available upon request
Annual price (per user billing)$7 per month$12 per month
Top featuresEverything in Free Forever, plus:
- Unlimited storage
- Unlimited integrations
- Unlimited dashboards
- Guests with permissions
- Unlimited Gantt charts
- Unlimited custom fields
- Column calculations
- Email in ClickUp
- Teams (user groups)
- Native time tracking
- Goals & portfolios
- Form view
Everything in Unlimited, plus:
- Google SSO
- Unlimited teams
- Custom exporting
- Advanced public sharing
- Advanced automations
- Advanced project dashboard features
- Advanced time tracking
- Granular time estimates
- Timesheets
- Workload management
- Timelines & mind maps
- Goal folders
Everything in Business, plus:
- White labeling
- Advanced permissions
- Conditional logic in forms
- Enterprise API
- Unlimited custom roles
- Team sharing for spaces
- Universal search
- Default personal views
- MSA & HIPAA available
- Single sign-on (SSO)
- Custom capacity in workload
- Live onboarding training

Why I chose ClickUp

ClickUp is such a multifaceted project management tool, even in its free tier. It offers most views you’d expect from a great project management tool, but aside from the task List, Board, Calendar, Table, Doc and Chat views, all the other views have restrictions or are unavailable for free. It is highly customizable and has lots of integrations, and aside from views, you get a taste of workload management, dashboards, reminders, mind maps, whiteboards and custom fields in ClickUp’s free tier.

For more information, check out our full ClickUp review.


Wrike: Best for independent workers

The Wrike logo.
Image: Wrike

TechRepublic Rating: 4.6/5

Wrike is an adaptable project management software suitable for all industries. It’s also highly customizable and offers robust collaboration tools. The free plan is ideal for solopreneurs and small businesses. Users get access to Kanban boards, tables, spreadsheets and 2GB of storage space. An advantage of Wrike’s free plan is that you can access artificial intelligence features, such as AI subtask creation.

Standout features of the free version

  • Kanban boards: Users can check the progress of different projects using Wrike’s Kanban boards. This feature also allows users to set up or edit the priority of tasks.
  • Customized templates: There are prebuilt templates that can be customized for different types of projects, including project scheduling, complex project and professional service management.
  • Integrations: With over 400 integrations, Wrike’s integrations include Google Drive, Box, GitHub, Jira, IBM Watson Workspace, Bitbucket and more.
Creating project dashboard in Wrike from space tools.
Figure F: Creating project dashboard in Wrike from space tools. Image: Wrike

Pros and cons

ProsCons
Variety of project templatesInitial setup can be difficult
Powerful tools for securityMobile app lacks functionality
Customized reports and dashboards

When to use an alternative

  • You need resource management: Wrike’s free plan lacks resource management features such as resource view, workload charts, effort allocation, resource assignment, time tracking and timesheets. If you require resource and capacity management, consider an alternative to Wrike.
    • Alternative: Though limited, Teamwork offers basic resource management features, including workload capacity, time-tracking and timesheets.
  • Automations need: Wrike’s free plan doesn’t allow you to perform any automation actions.
    • Alternatives: With the ClickUp free plan, you can have 50 active rules, 100 automation executions and multiple actions and conditions. Teamwork’s free plan also allows you to perform up to 100 automation actions per month.

What you get when you upgrade to the paid plans

Wrike tries its best to make its free plan feature-rich but the features it offers may be insufficient for most teams. Hence, when you upgrade to the paid plans, you can expect to get additional features and benefits, such as:

TeamBusinessEnterprisePinnacle
Monthly price (per user billing)$9.80$24.80Custom quoteQuote available upon request
Top featuresNumber of users: 2-25 users
- Storage space: 2GB per user
- Personal work schedules
- Custom fields, workflows & statuses
Number of users: 5-200 users
- Storage space: 5GB per user
- Project portfolio management
- Real-time reports
- AI Recommended Tasks
- Resource Management
Number of users: 5-unlimited
- Storage space: 10GB per user
- Tableau integration
- Business intelligence API
- Advanced workflow automation
- Folder & project permissions
Number of users: 5-unlimited
- Storage space: 15GB per user
- Advanced analytics & data visualizations
- Advanced resource and capacity planning
- Advanced proofing in HTML5 and Sharepoint
- Power BI integration (native)

Why I chose Wrike

While Wrike’s features for the free tier are limited, its incorporation of generative AI for rapid content generation for its Work Intelligence solution saves lots of time that would’ve been spent on content, communication and workflows. Aside from the AI project risk prediction feature, all its Work Intelligence features are available in Wrike’s free plan.

For more information, check out our full Wrike review.


MeisterTask: Best for visual task management

The MeisterTask logo.
Image: MeisterTask

TechRepublic Rating: 5/5

MeisterTask is a visually appealing project management tool that offers a Kanban-style approach to task management. It prides itself on simplicity, intuitiveness and security and is a worthy consideration for teams that find visual workflows and interactive task and project management appealing.

Standout features of the free version

  • Collaborative notes: Has up to five notes to allow teams to organize their content.
  • Unlimited tasks: The free plan offers unlimited tasks for your team to create as many tasks as they need.
  • Integrations: MeisterTask offers integrations like Slack, Trello, GitHub, Zapier, MindMeister, MeisterNote, Gmail, Spark, Microsoft Teams and Zendesk.
MeisterTask projectboard kanban board view.
Figure G: MeisterTask projectboard kanban board view. Image: MeisterTask

Pros and cons

ProsCons
Visually appealing interface that’s easy to navigateCommunity customer support
Kanban-style boards for effective task managementNo security features in the free version
Time tracking integration available

When to use an alternative

  • You need to run more than three projects: If you are a MeisterTask free plan user, you cannot run more than three projects.
    • Alternative: With Asana free plan, you can run and manage an unlimited number of projects.

What you get when you upgrade to the paid plans:

The following are the core features you will get when you buy MeisterTask paid plans.

TeamBusinessEnterprise
Monthly price (per user billing)$8$14.50Price available upon request
Annual price (per user billing)$6.50 per month$12 per month
Top featuresIncludes Basic and:
- External Sharing
- Unlimited Projects & Notes
- Agenda
- Unlimited integrations
- Private projects
- Automations
- Statistics and reports
Includes Pro and:
- Subtasks
- Timeline
- Roles and permissions
- Custom fields
- Security restrictions
- Priority email & phone support
Includes Business and:
- Tailored pricing offer
- Dedicated account manager
- Personalized onboarding assistance
- SAML Single Sign-On

Why I chose MeisterTask

There’s something about colorful designs and Kanban boards that just fits. MeisterTask has understood the need to deliver a visually appealing and intuitive interface that makes task management a breeze. With these vibrant Kanban boards, teams can enjoy a more interactive way to manage tasks.

For more information, check out our full MeisterTask review.


Smartsheet: Best for spreadsheet collaboration

The Smartsheet logo.
Image: Smartsheet

TechRepublic Rating: 3.8/5

Smartsheet merges the functionality of spreadsheets with the capabilities of a solid project management platform. It brings a much-needed approach to managing complex projects using powerful spreadsheets, making it particularly valuable for teams that are comfortable with spreadsheet-style interfaces but need more advanced project management features.

Standout features of the free version

  • Two Sheets: The free plan offers two sheets for project/task tracking and management.
  • Multiple Views: Smartsheet’s free tier offers Grid, Gantt, Calendar and Card View to enable teams to view their programs and projects in the formats that matter most to them.
  • Integrations: Smartsheet offers 90+ integrations across communication, data visualization, content creation, automation and security. They include Slack, Teams, Google Chat, Tableau, Power BI, DocuSign, Adobe Creative Cloud and Zapier.
Smartsheet project dashboard sharing view.
Figure H: Smartsheet project dashboard sharing view. Image: Smartsheet

Pros and cons

ProsCons
Free version include all viewsOnly one user with up to two editors
Unlimited dashboardsFree plan lacks support
User-friendly interface

When to use an alternative

  • You need more than two editors and viewers: Smartsheet free plan only allows you to share your project with two editors and viewers. If you need additional user seats, consider an alternative to Smartsheet.
    • Alternative: Airtable free plan allows you to invite up to 5 editors.
  • You have a large file storage need: The Smartsheet free plan gives you up to 500MB of attachment storage with a maximum attachment size of 30MB.
    • Alternatives: Airtable gives you up to 1GB of attachment storage per base, while Asana offers unlimited file storage with up to 100MB per file.

What you get when you upgrade to the paid plans:

The table below includes the core features you will get when you subscribe to any of Smartsheet’s paid plans.

ProBusinessEnterprise
Monthly price (per user billing)$9$32Price available upon request
Annual price (per user billing)$7 per month$25 per month
Top featuresIncludes Free plan, plus:
- Up to 10 editors (paid license required to edit)
- Unlimited sheets
- Unlimited free viewers
- Unlimited dashboards, reports and forms
- 20 GB attachment storage
- 250 automations per month
- Integrations with Microsoft 365, Teams, Google Workspace, Slack, Box and Dropbox
- User Management
- Email support
Includes Pro plan, plus:
- Unlimited free editors
- User, group, license management
Baselines
- Forms with conditional logic
- Publish sheets, reports and dashboards
- 1 TB attachment storage
- Unlimited automations
- Access to integrate with Resource Management by Smartsheet, Brandfolder, Adobe Creative Cloud, Tableau and PowerBI
- Activity log
- Document builder
- Proofing
- Access to Smartsheet University instructor-led and on demand training
- Access to Standard and Professional Support
Includes Business plan, plus:
- Single sign-on/SAML
- Directory integration
- Enterprise Plan Manager
- WorkApps: Curated experiences based on user roles
- Work Insights: Instantly analyze your data
- Unlimited attachment storage
- Chargeback reports
- DocuSign integration
- Domain validation
- Custom email domains
- Standard Support and access to Professional Support

Why I chose Smartsheet

Through its unique blend of traditional spreadsheet layouts with modern project management features, Smartsheet simplifies complex projects and makes it natural to collaborate on tasks with a spreadsheet interface. The free version has all the automated workflow features, though automation triggers are limited to 100 per month. Smartsheet also feels easier to use than Airtable, the other spreadsheet-style project management tool on this list.

For more information, check out our full Smartsheet review.


Notion: Best for note-taking

The Notion logo.
Image: Notion

TechRepublic Rating: 4.5/5

Notion is a free project management software tool that excels in note-taking and offers a layout whose customizability proves to be impressive. It is adaptable enough to be used by individuals, small businesses and enterprises across design, engineering, product and management teams. Teams that need a flexible workspace for both project management and documentation must consider Notion.

Standout features of the free version

  • Unlimited Blocks: For individual users, the free plan offers unlimited blocks; however, there is a limited block trial for teams.
  • Guest Invitations: You can invite up to 10 guests to collaborate, be they friends, contractors, family or clients.
  • Integrations: A few integrations included in Notion are Jira, Slack, GitHub, Asana, Zapier, Make, Tray.io, Slapdash, Miro, Figma, Google Drive and Webex.
Notion project management dashboard.
Figure I: Notion project management dashboard. Image: Notion

Pros and cons

ProsCons
Very customizable layout for a tailored workspaceGantt charts are not natively available
Specialized note-taking abilityLimited pages and blocks for teams
Impressive free plan with almost no restrictions for individual users

When to use an alternative

  • You have a large storage need: Notion gives free plan users up to 5MB of file storage. If you have a large storage need and require more than 5MB of file storage, it would be a good idea to consider using an alternative to Notion that offers higher storage limits.
    • Alternative: Asana’s free plan gives you unlimited file storage.
  • You need a higher row limit per synced database threshold: Notion gives its free users a 100-row limit per synced database.
    • Alternative: Airtable provides a generous limit of 1000 records per base, making it a suitable option for users who need to work with larger datasets or have more extensive databases.

What you get when you upgrade to the paid plans:

The following are the core features you will get when you buy Notion paid plans.

PlusBusinessEnterprise
Monthly price (per user billing)$10$18Price available upon request
Annual price (per user billing)$8 per month$15 per month
Top featuresEverything in Free, and:
- Unlimited blocks for teams
- Unlimited file uploads
- 30 day page history
- Add collaborators external to your organization (like clients or contractors) to specific pages in your workspace.
- Invite 100 guests
Everything in plus, and:
- SAML SSO
- Private teamspaces
- Bulk PDF export
- Advanced page analytics
- 90 day page history
- Add collaborators external to your organization (like clients or contractors) to specific pages in your workspace.
- Invite 250 guests
Everything in Business, and:
- User provisioning (SCIM)
- Advanced security & controls
- Audit log
- Customer success manager
- Workspace analytics
- Unlimited page history
- Security & Compliance integrations
- Add collaborators external to your organization (like clients or contractors) to specific pages in your workspace.
- Invite 250 guests

Why I chose Notion

I chose Notion for its unparalleled flexibility and specialized note-taking abilities. The platform allows you to create a workspace that’s as simple or as complex as you need it to be. Its free plan is especially generous for individual users, with tens of templates and almost no restrictions on blocks and basic integrations.

For more information, check out our full Notion review.


Airtable: Best for customization

The Airtable logo.
Image: Airtable

TechRepublic Rating: 3.8/5.

Airtable is a project management software that evolved from spreadsheets, but over time it has changed its interface to be more modern and streamlined. The excellent free version of Airtable offers a host of features and multiple views, including kanban boards, gallery view and grid view. With the free plan, you get limitations on revision history and file storage.

Standout features of the free version

  • Airtable apps and add-ons: There is an entire Airtable marketplace with a lot of options to choose from. Of course, only some of the apps and add-ons are available in the free version.
  • Add views and commenters: The free plan allows an unlimited number of viewers and commenters in your workspace. You can upgrade this feature in the paid plans if you want the user to have editing capabilities.
  • Integration: Airtable has some quality integrations, the most popular being Slack, Google Drive, Salesforce, Jira and Zendesk.
Airtable calendar view.
Figure J: Airtable calendar view. Image: Airtable

Pros and cons

ProsCons
Powerful customization capabilitiesSteep learning curve
Multiple viewsPermissions for user access are a bit confusing
Variety of Airtable apps and add-ons

When to use an alternative

  • You need a simple project management tool: While Airtable is highly customizable, it can quickly get overwhelming and clunky as you add more team members and collaborators. If you need something a bit more intuitive and user-friendly, consider an Airtable alternative.
    • Alternatives: Notion and Trello are simple, straightforward and easy-to-use project management tools. They are ideal for individuals, startups and SMBs looking for a user-friendly PM tool to manage basic projects that don’t require a lot of setup or customization.

What you get when you upgrade to the paid plans

Airtable free plan has many limitations and a very low file storage space of 1GB. If you want to enjoy Airtable’s top-tier features, which make it one of the top-rated project management software, you should subscribe to one of the company’s paid plans.

TeamBusinessEnterprise Scale
Monthly price (per user billing)$24$54Custom quote
Annual price (per user billing)$20 per month$45 per month
Top featuresEverything in Free, plus:
- 50,000 records per base
- 25,000 automation runs
- 20 GB of attachments per base
- Standard sync integrations
- Extensions
- Gantt chart and project timeline view
- Expanded color, formatting and calendar options
Everything in Team, plus:
- 125,000 records per base
- 100,000 automation runs
- 100 GB of attachments per base
- Premium sync integrations
- Verified data
- Two-way sync
- Admin panel
- SAML-based single sign-on
Everything in Business, plus:
- 500,000 records per base
- 500,000 automation runs
- 1,000 GB of attachments per base
- On-premises sync integrations
- Enterprise Hub
- Enhanced security and admin controls
- Enterprise API
- Extension and integration management
- Audit logs and DLP

Why I chose Airtable

For spreadsheet-style project management, Airtable is highly customizable and has a great, user-friendly interface. You can use this free project management app to create databases without having to write a single line of code. Airtable’s free tier offers unlimited databases and all views except for Gantt chart and project timeline.

For more information, check out our full Airtable review.

Other free project management tools

Though they did not make it to our top 10 free project management list, here are two other free project management tools worth checking out:

  • ​​Zoho Projects: Zoho Projects offers a comprehensive set of project management tools, including task tracking, reporting and collaboration features, all within a user-friendly interface.
  • Jira Software: Jira’s free plan offers several top-rated capabilities, including unlimited projects, issues, and forms. It allows up to 10 users and supports up to 100 automations per month.

What are the benefits of free project management software?

The most significant benefit of free project management software is that you get to try the software without having to pay anything. The best project management software offers a variety of features in the free version, so for some businesses or users, the free plan will be all they need for their project management.

In addition, the free version provides a feel for the user interface and overall functionality of the software, so if you want to upgrade, you have a good idea of what to expect from the software.

What are the limitations of free project management software?

The limitations of free project management software are specific to each solution. Some of the more common limitations may include:

  • Most free project management app versions don’t offer integration capabilities with third-party applications.
  • There are sometimes limits on the number of projects, users, file storage, activity log and other parameters.
  • In most cases, there is a limit to the number of project views, reporting and analytics and other advanced features.

How to choose free project management software

When choosing the best free project management software for your needs, you must decide which features are most important. For example, if you need software with 24/7 customer support or Gantt charts, you must shortlist vendors offering those features.

Once you have shortlisted a few solutions based on specifications, you need to dig deeper through expert reviews and customer ratings. You should also test out the software to make an informed decision about whether it is the right fit for your needs.

Review methodology

We used the software’s features, pricing, customer support, usability and other criteria to compile the best free project management software list. Each software’s popularity, user ratings, expert reviews and hands-on experience were evaluated.

The evaluation was focused on the features offered in the free version of each software. This includes features such as file sharing, project views, collaboration tools and mobile app.

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