You can expand the usefulness of Word's Find and Replace functionality by using it to remove and/or apply specified formatting throughout a document.
Find and Replace is not just for finding and replacing a specific word with another word; it can also be used to change a format throughout your document. For example, say you used bold to emphasize certain words, as shown in Figure A.
You decide that you would like to change the words in bold to regular text and their font color to blue. Follow these steps:
- Go to Edit | Replace. (In Word 2007, click Edit on the Home tab and then click Replace.)
- Click in the Find What text box and press Ctrl + B.
- Click in the Replace With text box.
- Click the More button.
- Click the Format button and then click Font (Figure B).
- Click Regular under Font style.
- Click the Color drop-down arrow and select blue (Figure C).
- Click OK.
- Click the Replace All button (Figure D).
Note: If you just need to convert to regular text, press Ctrl + B in the Find What box and then click in the Replace With box and press Ctrl + B twice. This tells Word to replace Bold with Not Bold. In a similar fashion, you can press Ctrl + I or Ctrl + U to find and replace all occurrences of text that are italicized or underlined, respectively.
Miss a Word tip?
Check out the Microsoft Word archive and catch up on other Word tips.
Help users increase productivity by automatically signing up for TechRepublic's free Microsoft Office Suite newsletter, featuring Word, Excel, and Access tips, delivered each Wednesday.