The Google Hangouts Chat app offers G Suite users a way to collaborate through text conversations and document sharing. This comprehensive guide covers what you need to know about Hangouts Chat.
Hangouts has been Google's all-in-one app for chat and video, but that's changing as part of an attempt to evolve G Suite to better serve the needs of enterprise teams. Two new apps, Hangouts Meet and Hangouts Chat, deliver focused team collaboration features: Meet is for video meetings, and Chat is for text conversations and document sharing. The classic Hangouts app remains available for anyone to continue to use.
This primer details what you need to know about Google Hangouts Chat. We'll update this guide as new information is available about the app.
- What is Google Hangouts Chat? Google Hangouts Chat is a communication app that provides enterprise teams with "rooms" to hold "conversations," share and discuss Google Drive documents, and interact with connected apps.
- Why does Google Hangouts Chat matter? Google Hangouts Chat expands the team collaboration capabilities of G Suite by adding a persistent place to discuss a team's work, beyond collaborating within a Google Doc.
- Who does Google Hangouts Chat affect? G Suite customers that work in teams benefit most directly from Google Hangouts Chat, since G Suite users gain a central hub to share and discuss as a group. Hangouts Chat may reduce the need for teams to turn to other tools, such as email or Slack, while working on projects.
- When is Google Hangouts Chat available? All G Suite customers may use Hangouts Chat. A G Suite administrator may also disable the service, though.
- How do I get Google Hangouts Chat? Go to https://chat.google.com and sign in with your G Suite account to access Hangouts Chat in Chrome on a computer. Or, install the Hangouts Chat app (for Android or iOS) on your mobile device.
What is Google Hangouts Chat?
Google Hangouts Chat is a communication app for enterprise teams. Hangouts Chat conversations occur in "rooms," and each room includes all the conversations held by a team. These conversations are threaded, so you can keep a conversation about lunch separate from a conversation about a project budget. New items appear at the bottom of the page. You can review all unread items. If a conversation started before you joined the team, you can still see the entire thread. All conversations are keyword searchable. You can filter your search by file type or person, too.
Hangouts Chat offers significant control over notifications. You can choose to receive all notifications for a conversation so you don't miss a critical discussion; or, you can reduce the chatter and only get notified when you're mentioned. When you no longer want to be notified of new items, you can mute a conversation, similar to how you might mute a Gmail thread.
Google Hangouts Chat deeply integrates with other Google tools, such as Google Groups and Google Drive. For example, you can quickly create a new room for members of a Google Group. And, when you share a Google Drive document in Hangouts Chat, all members receive access to the file, and Hangouts Chat automatically adjusts the access settings.
Hangouts Chat offers integration with other apps and bots. Mention a Google-built @meet bot to get help scheduling a meeting time for team members. Connect to an integrated app or build your own functionality with Google Apps Script to pull additional data in your conversation. Initial Google Hangouts Chat integration partners include Asana, Box, Freshdesk, Polly, ProsperWorks, Smartsheet, QuickBooks, Xero, Zapier, Zendesk, and Zenefits.
- Google's big Hangouts revamp: Now you get separate Meet and Chat apps (ZDNet)
- Video: Google Hangouts is changing and its goal is to beat Slack (TechRepublic)
- Meet the new Hangouts (Google)
- The future of team communications (Google Cloud Next '17) (Google Cloud YouTube)
- Bad news, Google Hangouts users: Third-party apps will stop working April 25 (TechRepublic)
Why does Google Hangouts Chat matter?
Speed and visibility matter in group collaboration. No one wants to take a lot of time adding users or configuring access permissions. Hangouts Chat makes it easy: mention another G Suite user to add them to a conversation or add a file from Google Drive to give everyone in the conversation access to the document. Discussions take place in threaded conversations in Hangouts Chat, instead of email messages in Gmail. Hangouts Chat makes these conversations and documents visible to everyone in a "room."
Hangouts Chat is part of Google's effort to deliver tools for teams. Hangouts Meet supports live video meetings and screen sharing; Team Drive provides a persistent shared place for teams to share files; Google Hangouts Chat provides a persistent shared place for teams to talk about those files.
Fast file sharing with a group is a key feature of both Hangouts Chat and Team Drives. When you add a file either to a conversation in Hangouts Chat or to a Team Drive, your team members get access to that file; however, you may still need to adjust access permissions if you share a Google Doc to third-party chat tools. This speed and ease of file sharing may give Google Hangouts Chat an edge over its competitors.
- Demo video: Hangouts Meet (Google Cloud YouTube)
- Get started with Team Drives (G Suite Learning Center)
- Google plans to leverage G Drive for broader enterprise footprint, team management and collaboration (ZDNet)
Who does Google Hangouts Chat affect?
G Suite customers that work in teams benefit most directly from Google Hangouts Chat, since G Suite users gain a central hub to share and discuss as a group. Hangouts Chat may reduce the need for teams to turn to other tools, such as email or Slack, while working on projects.
- Only half of workers think their office collaboration system is immersive (ZDNet)
- Digital workplace update: Why enterprise collaboration is exciting again (ZDNet)
- So long, app silos: And welcome to the digital workplace hub (ZDNet)
- Why email is dead to me (CNET)
Who are Google Hangouts Chat's competitors?
G Suite customers that want to move conversations out of email and into a shared workspace will likely look at Hangouts Chat first; however, many companies now use Slack or similar group chat and collaboration tools.
Microsoft launched Microsoft Teams for Office 365 users, Cisco promotes Cisco Spark, and even Facebook offers Workplace as an enterprise alternative to consumer-friendly Facebook groups. There's also an open source option, Mattermost, that an enterprise can download and deploy to a private cloud configuration. Some other possible options include: Salesforce Chatter, Convo, and RingCentral Glip.
- Skype for Windows 10 out of preview with improved group video calling and messaging (TechRepublic)
- Microsoft updates Office 365 Enterprise K1 to include Teams, StaffHub, more (ZDNet)
- Riot: An open team collaboration tool for everyone (TechRepublic)
- Tips: What are the best ways to use Slack for business? (TechRepublic)
When is Google Hangouts Chat available?
Hangouts Chat and Hangouts Meet launched in March 2017. Google added chat messaging to Hangouts Meet in July 2017 to allow all participants to share and receive text and links during a meeting; these messages go away after the meeting ends, so copy any information you want to save before the session ends.
As of March 2017, if you're a G Suite customer and you're able to try Hangouts Chat in English, a super administrator may apply to Google's Early Adopter Program to try Hangouts Chat.
How do I get Google Hangouts Chat?
Once Hangouts Chat is formally launched, a G Suite administrator will need to enable access to the app. Like most Google enterprise apps, Hangouts Chat may be enabled for the entire organization or for specific organizational units. Rooms can be created to correspond to existing Google Groups or for specific teams.
The Hangouts Chat app will work on the web and in Android and iOS apps.
- How to decide if you should stick with Hangouts or switch to the new Google Voice (TechRepublic)
- Could new G Suite features entice enterprise users to switch from Office 365? (TechRepublic)
- Google boosts G Suite manageability with enterprise-grade security controls (TechRepublic)
- 5 steps to securely transfer G Suite data when an employee leaves your company (TechRepublic)
- Research: The evolution of enterprise software UX (Tech Pro Research)