Signing PDFs on the go used to require multiple apps, but now users can easily complete this task using the Mail app. Learn how to mark up, sign, and return PDFs and more via email.
Business users have to sign and return PDF documents via email on a regular basis, so it's no wonder there are a ton of apps that help with this task. However, these apps often ruin your carefully crafted workflow.
Fortunately, there is an easier way to do this in iOS 10 and up. With the Markup tool available in Mail, you can mark up PDFs and images sent via email. Let's take a look at how it's done.
SEE: Ebook—Cybersecurity in an IoT and mobile world (free PDF) (TechRepublic)
How to mark up PDFs and images in the Mail app
Begin by opening the email that contains the image or PDF that you wish to sign or use Markup with. Tap the attachment to open it in the attachment viewer ( Figure A). Tapping the Markup button will display the markup tools available: Pen, highlighter, pencil, eraser, lasso tool, as well as ink selection tool, and the undo button in case you make a mistake. Note: The tools selection locations maybe slightly different in iOS 10 and iOS 11.
After marking up, signing, or highlighting your document, tap the Done button to get the list of four options ( Figure B). The options are: Reply All, which will create a reply email with all senders and attach the marked up document to the email; New Message, which will create a new message with the marked up document attached; Discard Changes, which will return you to the original message and discard any changes you made to the image or PDF; and Cancel, which you can tap if you want to go back to editing mode.
- How to add automatic email signatures to new messages in Mail for iOS (TechRepublic)
- How to use the Files app in iOS 11 on iPhones and iPads: 4 productivity tips (TechRepublic)
- How to print from Gmail and Inbox on iOS: 7 methods (TechRepublic)
- The Complete iOS 10 Developer Course (TechRepublic Academy)
- The Complete iOS 11 Developer Course (TechRepublic Academy)
- Get your iPhone ready for iOS 11 (ZDNet)
- 7 hidden tips for iOS Mail (CNET)
- Electronic communication policy (Tech Pro Research)