Software

10 tips for getting the most out of Google's G Suite apps

More than 3 million businesses are using Google's set tools for collaboration. Here is how to get the most out of the productivity platform.

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Image: Google

The G Suite—formerly known as Google Apps for Work—has recently enhanced its enterprise appeal, adding new collaboration and productivity tools in efforts to compete with options from Slack and Microsoft. As of January 2017, more than 3 million businesses were using the G Suite in the workplace, the company reported, including Whirlpool, PWC, and Woolworths.

"Google is one of the most powerful cloud-based tools on the market," TechRepublic contributing writer Jack Wallen wrote. "Whether you use it for personal tasks, school, business, or pleasure, plenty of apps are available."

Here are 10 TechRepublic articles with G Suite tips to help your business get the most out of the apps.

1. How to send email to groups efficiently with Google Apps

The G Suite offers several ways to email groups of people, including typing email addresses individually, entering a saved list of recipients with Contact Groups, or sending an email to a Google Group email address, that forwards the email to group members. In this article, TechRepublic contributing writer Andy Wolber explains each method, and why Google Groups may be the most efficient way to communicate with multiple people.

2. Three tools for better task management in Google Apps

A successful productivity system involves project lists, actionable task lists, and date-specific task lists, according to David Allen, author of the best-selling book Getting Things Done. Here, Wolber explains how three simple G Suite tools—Google Tasks, Todoist, and GQueues—can help business users achieve these productivity goals.

3. Five lesser-known Google Apps to make your digital life easier

While many G Suite apps—such as Gmail, Docs, and Calendar—are well-known and commonly used for both business and personal tasks, several others that users may not have run across can greatly help with productivity. In this article, Wallen explains how users can take advantage of free Google apps including Forms, Trends, Scholar, Cloud Print, and Groups.

SEE: Mastering Google Voice: A primer for home users and small business owners (Tech Pro Research)

4. Send better email: Configure SPF and DKIM for Google Apps

Google actively works to combat forged email, spam, and scam messages. But business users can further reduce spam by adding two records to your domain name system (DNS) setting: A Sender Policy Framework (SPF) record and a DomainKeys Identified Mail (DKIM). Here, Wolber explains how to add these records, and why they can improve email deliverability and reduce spam.

5. Save time: Use Google Apps with Microsoft Active Directory

When your business moves to the G Suite, it does not mean that it has to recreate user accounts. Instead, you can leverage your existing Microsoft Active Directory for an easier setup. In this article, TechRepublic contributing writer Scott Matteson offers a tutorial on how to move user accounts using the free Google Apps Directory Sync tool.

6. Manage staff transition in Google Apps: A 10 step checklist

When staff turnover occurs, IT departments must ensure they move data smoothly between outgoing and incoming G Suite users. Here, Wolber offers a checklist for helping businesses transition information between a person leaving and their successor's account. However, he noted, this is not meant for cases of termination, in which an administrator should change the user's account password immediately.

7. Four Google Apps project managers should consider

In this article, TechRepublic contributing writer Will Kelly dives into the Project Management category in the Google Apps Marketplace (now called the G Suite Marketplace). "The ability to integrate project management applications with the overall Google Apps suite offers advantages over desktop applications especially with geographically dispersed teams because they offer collaborative access to documents, calendar dates, and tasks," Kelly wrote. The apps he describes here can help foster better communication and collaboration for remote teams as well.

SEE: Google Hangouts Chat: The smart person's guide (TechRepublic)

8. Pro tip: Upgrade from Gmail.com to Google Apps

When a business user upgrades from Gmail.com to the G Suite, he or she can now create a custom address for their company, improving branding, Wolber wrote. G Suite customers also gain perks including no ads in Gmail, and customer support via phone and email. Here, Wolber explains how to upgrade from Gmail to your own domain.

9. The first five steps new Google Apps administrators should take

When a business's G Suite implementation goes live, an administrator must ensure users are comfortable with the platform. In this article, Matteson outlines five steps that are critical to a smooth G Suite rollout, including following up with your users to ensure they understand how to use the platform, and monitoring your services via reports.

10. How to manage iOS devices with Google Apps

As more enterprises adopt the G Suite, there are more chances that a user is moving between personal and professional accounts. Here, Wolber explains how to keep your work and personal data separate on iOS devices with the G Suite's mobile device management (MDM) abilities, which make the platform friendly for use in a BYOD environment.

Also see

About Alison DeNisco Rayome

Alison DeNisco Rayome is a Staff Writer for TechRepublic. She covers CXO, cybersecurity, and the convergence of tech and the workplace.

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