Todoist logo.
Image: Todoist

Todoist has long been a popular choice for project management and task organization, but as the market continues to evolve, many users are seeking alternatives with different features, pricing or target audiences. In the increasingly competitive project management software market, it’s crucial for businesses to select the right tool that aligns with their unique needs and requirements.

Let’s dive into the top seven Todoist alternatives for 2024, comparing their key features, pricing and pros and cons, to ensure you’re confident in your choice when considering moving away from Todoist.

Top Todoist alternatives comparison

Before we delve into the details of each Todoist alternative, let’s take a look at a comparison table that summarizes their main features. We’ve chosen relevant features that differentiate these alternatives from Todoist and each other.

SoftwareNative time trackingCollaboration featuresFree forever planStarting price (billed monthly)
TodoistNoLimitedYes$5/user
monday.comYesYesYes$12/user
MeisterTaskYesLimitedYes$12/user
Any.doNoYesYes$5/user
ClickUpYesYesYes$7/user
TeamworkYesYesYes$8.99/user
TrelloNoYesYes$6/user
WrikeYesYesYes$9.80/user

monday work management: Best for comprehensive project management

monday.com logo.
Image: monday.com

monday work management stands out as a top Todoist alternative due to its highly visual and customizable workflow management capabilities. This cloud-based platform caters to a diverse range of industries and team sizes, offering flexibility and scalability to grow alongside your business. monday.com’s robust feature set and intuitive interface make it an excellent choice for teams looking for a more visual and adaptable project management solution.

For more information, read the full monday review.

Pricing

  • Free: Free forever for up to two users.
  • Basic: $9 per seat per month when billed annually, or $12 per seat per month when billed monthly.
  • Standard: $12 per seat per month when billed annually, or $14 per seat per month when billed monthly.
  • Pro: $19 per seat per month when billed annually, or $24 per seat per month when billed monthly.
  • Enterprise: Pricing available upon request.

Features

  • Drag-and-drop interface allows users to easily manage tasks (Figure A), deadlines and priorities.
  • Multiple view types, including list, kanban, calendar and timeline, provide different ways to visualize projects and tasks.
  • Customizable automations streamline repetitive processes and improve overall efficiency.
  • Time tracking feature helps businesses monitor employee productivity and optimize resource allocation.

A view of an office request on monday.
Figure A: A view of an office request on monday. Image: monday.com

Top integrations

  • Slack.
  • Gmail.
  • Microsoft Teams.
  • Mailchimp.
  • Excel.
  • Outlook.
  • DocuSign.

Pros

  • Highly visual interface simplifies project management and improves team collaboration.
  • Customizable features allow the platform to adapt to various industries and workflows.
  • Strong customer support provides responsive assistance through multiple channels, including live chat and email.

Cons

  • Pricing may be less accessible for smaller businesses or freelancers with limited budgets.
  • The extensive feature set can be overwhelming for new users and may introduce a learning curve.
  • Limited functionality in the free plan restricts usability for teams that need more advanced features.

Why we chose monday

monday work management offers multiple pricing plans for scalability and comprehensive features for complex project management. The platform is also highly flexible and customizable, making it a great choice for a wide variety of teams and industries.

MeisterTask: Best for visual task management

MeisterTask logo.
Image: MeisterTask

MeisterTask is a visually appealing project management tool designed to make task management more intuitive and enjoyable. This Todoist alternative is perfect for teams that prefer a visually driven approach to managing projects and tasks while still having access to powerful features and integrations.

For more information, read the full MeisterTask review.

Pricing

  • Basic: Free for single users.
  • Pro: $12 per seat per month when billed annually, or $14.50 per seat per month when billed monthly.
  • Business: $24 per seat per month when billed annually, or $29 per seat per month when billed monthly.
  • Enterprise: Contact MeisterTask for custom pricing.

Features

  • Kanban-style boards (Figure B) make it easy to visualize project progress and identify bottlenecks or areas requiring attention.
  • Time tracking feature allows users to monitor time spent on tasks, making it easier to manage resources and meet deadlines.
  • Workflow automations streamline processes by automatically assigning tasks, moving tasks between stages and more.
  • Custom fields enable users to add additional information to tasks, tailoring the platform to their unique requirements.

Kanban-style board in MeisterTask.
Figure B: Kanban-style board in MeisterTask. Image: MeisterTask

Top integrations

  • MindMeister.
  • Microsoft Teams.
  • Gmail.
  • Outlook.
  • Slack.
  • GitHub.
  • Zendesk.

Pros

  • MeisterTask’s visually driven interface makes it easy for users to understand and manage tasks and project progress.
  • The platform’s flexibility allows users to create custom workflows that match their needs and processes.
  • MeisterTask offers a free plan with unlimited users, making it an accessible option for small teams or those with limited budgets.

Cons

  • Some users may find the reporting features to be less comprehensive compared to other Todoist alternatives.
  • Although MeisterTask offers a variety of integrations, it may not support all the tools used by certain teams or organizations.
  • Users who prefer a more traditional list-based task management system may find the kanban-style boards less appealing.

Why we chose MeisterTask

MeisterTask’s friendly, colorful layout helps to set it apart from other project management software. Its guided set-up process and simple yet effective features will appeal to Todoist users who are looking to upgrade but find other project management software too complex for their needs.

Any.do: Best for personal and small team productivity

Any.do logo.
Image: Any.do

Any.do is a task management tool designed for both personal and small team productivity. This software tool focuses on simplicity and ease of use, making it an excellent choice for those who want a straightforward Todoist alternative without unnecessary complexity. It offers plans for individuals, families and teams so that you can choose the one that fits your needs.

For more information, read the full Any.do review.

Pricing

  • Free: $0 per user.
  • Premium: $5 per user per month billed annually.
  • Family: $8 per month billed annually, for up to 4 members.
  • Teams: $8 per user per month billed annually.

Features

  • Task lists and calendar view (Figure C) allow users to easily manage and organize their tasks, appointments and reminders.
  • Location-based reminders help users stay on top of their tasks by sending notifications when they arrive at or leave a specific location.
  • Recurring tasks enable users to set up repeating tasks, ensuring that routine responsibilities are never missed.
  • Shared lists and team chat features facilitate collaboration among team members and help keep everyone on the same page.
  • Any.do Assistant is an AI-powered virtual assistant that helps users manage their tasks and time more efficiently.

One of the views in Any.do showing pending tasks and work in progress.
Figure C: One of the views in Any.do showing pending tasks and work in progress. Image: Any.do

Top integrations

  • Zapier.
  • Gmail.
  • Slack.
  • WhatsApp.
  • Apple reminders.

Pros

  • Any.do is simple and easy to use, making it an ideal solution for personal productivity and small teams with straightforward needs.
  • The platform offers a mobile app for both iOS and Android, allowing users to manage tasks and projects on the go.
  • Any.do’s location-based reminders and AI-powered assistant set it apart from other Todoist alternatives, providing unique tools to enhance productivity.

Cons

  • Any.do may not offer the advanced features or customization options required by larger teams or more complex projects.
  • Some users may find the free plan’s limitations restrictive, as it only offers basic features and is limited to individual use.
  • The platform’s integration options may not be as extensive as those found in other Todoist alternatives, which could limit its utility for teams using a wide range of productivity tools.

Why we chose Any.do

If you’re looking strictly for task management, Any.do is an excellent alternative to Todoist. Its simple layout and features present a short learning curve that is easy for even beginners to masters. Location-based reminders and smartwatch compatibility enhance the app’s functionality.

ClickUp: Best for customizability

ClickUp logo.
Image: ClickUp

ClickUp is a powerful project management tool that stands out for its extensive range of features and high degree of customizability. Its intuitive interface and robust functionality make it an excellent choice for businesses looking to streamline their workflows and enhance team collaboration.

For more information, read the full ClickUp review.

Pricing

  • Free Forever: $0; best for personal use.
  • Unlimited: $7 per user per month billed annually, or $10 billed monthly.
  • Business: $12 per user per month billed annually, or $19 billed monthly.
  • Enterprise: Pricing information available upon request.

Features

  • ClickUp allows users to adapt the platform to their specific needs and preferences by offering various layout options (Figure D) and the ability to create custom fields and statuses.
  • Users can track time spent on tasks directly within the platform, making it easier to manage resources and optimize productivity.
  • ClickUp’s powerful automation capabilities help streamline workflows by automating repetitive tasks and reducing manual work.
  • Built-in documentation tool lets users create, store and collaborate on documents within the platform.

ClickUp list view showing a project’s sprints.
Figure D: ClickUp list view showing a project’s sprints. Image: ClickUp

Top integrations

  • Slack.
  • Webhooks.
  • Google Drive.
  • Outlook.
  • Microsoft Teams.
  • Zoom.
  • Hubspot.
  • Toggl.

Pros

  • It offers a high degree of flexibility and customization, allowing businesses to tailor the platform to their unique requirements.
  • ClickUp boasts a comprehensive set of features that cater to various project management needs, making it suitable for diverse industries and team sizes.
  • ClickUp’s pricing structure is affordable and offers good value for money, with a free plan available for those with limited budgets.

Cons

  • Some users may find ClickUp’s extensive range of features and customization options overwhelming at first, resulting in a steeper learning curve.
  • Some users have reported occasional performance issues, such as slow loading times or occasional glitches.
  • While ClickUp offers a free plan, it comes with limited features and storage, which may not be suitable for larger teams or complex projects.

Why we chose ClickUp

ClickUp’s extensive customizability means that you can make the tool work for almost any kind of project management. Its reasonable pricing plans are also not that much more expensive than Todoist, making it an affordable upgrade for people looking to switch to more robust project management software.

Teamwork: Best for remote teams

Teamwork logo.
Image: Teamwork

Teamwork stands out as a top Todoist alternative, especially for businesses looking for a project management tool that excels in collaboration and flexibility. Teamwork offers a comprehensive set of features designed to enhance teamwork and streamline project management, making it an excellent choice for organizations of all sizes and industries.

For more information, read the full Teamwork review.

Pricing

  • Free Forever: $0 per month for up to five users.
  • Starter: $5.99 per user per month billed annually or $8.99 billed monthly.
  • Deliver: $9.99 per user per month billed annually, or $13.99 billed monthly.
  • Grow: $19.99 per user per month billed annually, or $25.99 billed monthly.
  • Scale: Quote available upon request.

Features

  • Various view options, including list (Figure E), kanban board, Gantt chart and workload, allow users to visualize projects in their preferred format.
  • Built-in time tracking capabilities help monitor team productivity and generate invoices based on billable hours.
  • Portfolio management features to gain a high-level overview of all projects, assess progress and allocate resources effectively.
  • Custom workflows with task dependencies and milestones, ensuring that projects follow a structured process.

Teamwork list showing active projects.
Figure E: Teamwork list showing active projects. Image: Teamwork

Top integrations

  • HubSpot.
  • Microsoft Teams.
  • Slack.
  • Stripe.
  • Mailchimp.
  • Outlook.
  • Box.
  • DropBox.

Pros

  • Teamwork promotes efficient teamwork by offering features like real-time updates, team chat and file sharing.
  • The user-friendly design makes it easy for team members to navigate and use the platform, leading to a smooth onboarding experience.
  • Native chat messaging feature means that you don’t have to switch platforms in order to talk with your team members.

Cons

  • The Free Forever plan comes with some restrictions, which may not be suitable for businesses with more advanced project management needs.
  • Some users have reported slow loading times or occasional glitches, which may affect productivity.
  • While the interface is user-friendly, mastering some advanced features may take time for new users.

Why we chose Teamwork

Teamwork is specifically designed to support remote teams, making it an excellent Todoist alternative for those seeking a collaborative solution. It’s also especially well-suited to portfolio management as well as client-facing teams.

Trello: Best for ease of use

Trello logo.
Image: Trello

Trello is a highly visual and easy-to-use project management tool, ideal for teams looking for a simple yet powerful way to organize their tasks and projects. With its unique kanban board approach, Trello allows users to visualize their workflow, making it easy to see the progress and status of tasks at a glance. Its intuitive interface and flexible structure make it a top choice for businesses seeking a more visually appealing Todoist alternative.

For more information, read the full Trello review.

Pricing

  • Free: $0; restricted to 10 boards per workspace.
  • Standard: $5 per user per month, billed annually; or $6 when billed monthly.
  • Premium: $10 per user per month, billed annually; or $12.50 when billed monthly.
  • Enterprise: Starts at $17.50 per user per month, with a minimum of 50 users billed annually.

Features

  • Kanban board view (Figure F) allows users to easily visualize tasks and their progress, making it simple to track project status and identify bottlenecks.
  • Built-in Power-Ups provide the ability to add extra functionality such as calendars, custom fields and integrations with popular third-party apps.
  • Flexible structure enables teams to tailor their boards to match their specific workflow, ensuring that the tool adapts to their needs rather than the other way around.
  • Real-time collaboration ensures that team members can work together efficiently, with changes and updates appearing instantly across devices.

Trello board view presenting project tasks in an easy and intuitive manner.
Figure F: Trello board view presenting project tasks in an easy and intuitive manner. Image: Trello

Top integrations

  • Slack.
  • Miro.
  • Everhour.
  • Google Drive.
  • Gantt for Trello.
  • Zapier.
  • Hootsuite.
  • GitLab.

Pros

  • Highly visual interface makes it easy for users to understand and manage their tasks, promoting greater team engagement and productivity.
  • Scalable pricing plans provide options for businesses of all sizes, ensuring that they only pay for the features they need.
  • Wide range of available integrations allows Trello to connect with other tools and services, streamlining workflows and reducing the need for manual data transfers.

Cons

  • Limited built-in reporting and analytics features may require users to rely on third-party integrations or manual processes for more advanced data analysis.
  • Lacks native time tracking functionality, which could be a crucial feature for businesses that need to monitor the time spent on tasks and projects.
  • Can become overwhelming for large, complex projects, as users may struggle to manage a high volume of tasks and boards simultaneously.

Why we chose Trello

Trello’s intuitive kanban boards and highly visual interface are incredibly easy to use, even if you’re coming from a task management app like Todoist. The forever free account offers a lot of functionality, and the pricing plans are affordable if you need to upgrade.

Wrike: Best for scalability

Wrike logo.
Image: Wrike

Wrike is a powerful project management platform that offers a high level of customization and scalability. This Todoist alternative is an excellent choice for businesses that require a flexible solution that can adapt to their changing needs as they grow or their processes evolve.

For more information, read our full Wrike review.

Pricing

  • Free: Unlimited users.
  • Team: $9.80 per user per month, billed annually.
  • Business: $24.80 per user per month, billed annually.
  • Enterprise: Reach out to sales for a custom quote.
  • Pinnacle: Reach out to sales for a custom quote.

Features

  • Customizable dashboards provide users with a personalized overview of their tasks (Figure G), projects and priorities.
  • Advanced reporting and analytics tools help businesses make data-driven decisions and track project progress.
  • Built-in time tracking capabilities allow users to monitor the time spent on tasks and optimize resource allocation.
  • Wrike’s automation engine enables teams to streamline their workflows by automating repetitive tasks and processes.

Wrike Gantt chart giving an overview of a product release plan.
Figure G: Wrike Gantt chart giving an overview of a product release plan. Image: Wrike

Top integrations

  • Google Drive.
  • Zoom.
  • Miro.
  • Microsoft OneDrive.
  • Tableau.
  • Slack.
  • Dropbox.

Pros

  • Wrike offers a high level of customization, enabling businesses to tailor the platform to their unique needs and workflows.
  • The platform is highly scalable, making it an excellent choice for organizations that anticipate growth or require flexibility in their project management solution.
  • Wrike’s comprehensive feature set caters to a wide range of project management needs, from time tracking and reporting to automation and integrations.

Cons

  • Some users may find the learning curve to be steep, especially for those who are new to project management tools or require extensive customization.
  • The pricing structure may be prohibitive for smaller businesses or organizations with limited budgets.
  • The abundance of features and options can be overwhelming for some users, potentially leading to confusion and underutilization of the platform’s capabilities.

Why we chose Wrike

Wrike’s multiple pricing plans can scale with your business as it grows. The free account also supports unlimited users, which is relatively rare among project management apps. It also offers a number of advanced features and customizations so that you can adjust the platform to suit your needs.

Is Todoist worth it?

Todoist is great software to consider if you need a digital solution for simple task management. It’s incredibly simple to learn, presenting a very low curve even for beginners, while still offering a huge upgrade from trying to manually track your to-do list in a document or on a sticky note.

Todoist’s free plan is suitable for individuals and will allow you to test the software extensively without a time limit. The paid plans are also quite affordable, starting at only $5 a month for the personal plan and $6 a month for the business plan.

However, there are many other Todoist alternatives that offer far more robust project management features for the same cost, or only a dollar or two more. Many of these platforms also offer forever free plans that will more than suffice for individual task management. If you feel like Todoist’s features might be too limiting for your needs, then it may not be worth even the small cost that it charges.

Todoist pros and cons

While Todoist has a lot going for it, it also has some disadvantages, which means it won’t be the best solution for everyone’s needs. Here are some pros and cons to consider when deciding whether or not Todoist is the best platform for your needs:

ProsCons
Offline mode available.Free plan has limited features.
Clean, well-designed interface.Must pay to get task reminders.
Schedule recurring tasks.Not suitable for complex project management.
Choose from 90+ integrations.

Do you need an alternative to Todoist?

As Todoist’s name suggests, it is primarily designed to function as a digital to-do list for individuals. While it does have some cool features, like productivity visualization, its functionality pales in comparison to true project management software, like many of the Todoist alternatives we listed here. You will probably need an alternative to Todoist if you need project management software rather than task management software.

Todoist does offer a Business plan for teams specifically, but it lacks many features that encourage team collaboration, such as a chat messenger and emoji reactions to comments. While Toodist is great for individual task management, it’s not the best choice for team project management for this reason. We recommend seeking out a Todoist alternative if you are looking for a long-term solution to team productivity.

While you can enhance Todoist’s functionality thanks to its 90+ integrations, you might also find it more streamlined to choose more robust project management software that comes with more functionality built-in. Setting up and maintaining all these integrations can be a real hassle, and it may not be worth it in the long run.

Methodology

Our methodology for choosing the best Todoist alternatives of 2024 involved examining user reviews, features, pricing and target audience to compile these products. We considered the unique needs and requirements of different users to ensure our recommendations catered to a diverse range of individuals and businesses. Some factors that we considered included user interface design, learning curve, set-up process and customer support. We also examined features such as task and project views, time tracking, team collaboration, automation and reporting.

Subscribe to the Project Management Insider Newsletter

Subscribe to Project Management Insider for best practices, reviews and resources. From project scheduling software to project planning apps, stay up to date with the latest in project management tools. Delivered Wednesdays

Subscribe to the Project Management Insider Newsletter

Subscribe to Project Management Insider for best practices, reviews and resources. From project scheduling software to project planning apps, stay up to date with the latest in project management tools. Delivered Wednesdays