Follow this five-step plan to get your company to cover your Project Management Professional (PMP) exam and course fees.
If you've decided to pursue the Project Management Institute's Project Management Professional (PMP) certification, you might be looking for assistance in covering the exam and training fees. The fees include:
- PMP Exam Testing Fee for Non-PMI Members: $555 (USD)
- PMP Exam Testing Fee for PMI Members: $405 (USD)
- PMI Annual Membership: $139 (USD)
- Course Preparation Materials: $179 - $2,600 (USD)
Assuming you'll purchase the PMI annual membership since it will reduce your testing fee, your total PMI exam and membership costs are $544; this does not include training. Let's assume you want to take a four-day instructor-led training course to help you prepare, and the course fee is approximately $2,600. This brings the total cost to prepare and pass the PMP exam to $3,144. Yikes! That's quite a lot of money to cover from your personal finances.
I recommend that you ask your employer to pay for these costs, as the PMP certification will help your professional development. If your organization sponsors PMP certification, then you should be all set to sign up for the training and the exam. However, many organizations don't have an official company sponsored certification program. If you're in this situation, don't fret — follow my five-step plan to get your company to pay for your PMP exam and course fees.
1: Adopt a business case mindset
The way to tap into your employer's coffers is to develop a compelling one-page business proposal. Similar to the projects you manage on a day-to-day basis, funding your PMP exam will require an understanding of costs, benefits, and how you will demonstrate a return on investment. Your employer won't invest over $3,000 in your attempt to improve your marketability without understanding how the organization will benefit from their investment.
2: Develop a one-page proposal
The proposal should include a one-sentence summary, a list of benefits, a list of costs, and a return on investment section. A sample summary might read:
Goal: Provide company sponsorship for Andrew Makar to earn the PMP Certification
3: Identify the benefits
In the Benefits section, list a few bullets instead of lengthy paragraphs; this allows your direct manager or a senior executive to quickly scan the bullet points and understand the organization's benefit to funding your PMP exam. For instance, benefits might include:
- Increases organization's expertise and domain knowledge in project management standards, processes, and formal techniques
- Improves organization's project management maturity
- Establishes an in-house resource for project management best practices and processes
- Improves employee's development and educational goals
4: Identify the costs
In the Costs section, you want to provide two options so the sponsor can determine the best option given their training budget. For example:
- Option 1: $2,140 for a four-day preparation course and PMI testing fees
- Option 2: $755 for an online self-study course and PMI testing fees
If you only list one option, you're more likely to get a "No," but by listing two options, you're providing some flexibility. When you review the proposal, you can talk about the two options and discuss which one makes the most sense.
Larger companies often provide training opportunities for their employees, and some even mandate at least 40 hours of training per year — this will be the key to getting your PMP exam covered. The corporate training budget is your opportunity to apply these funds to your PMP class instead of your mandated training.
Note: If appropriate, remember to include travel fees in your costs.
5: Provide the Return on Investment
The goal of the Return on Investment section is to outline how you'll give back to the organization and use the knowledge gained in a quantitative or qualitative manner. A company doesn't want to invest in an employee only to have that person gain a certification and start looking for a new job. HR and your management want to know how you'll apply the knowledge given the training investment. Here's sample language of what you might include in your Return on Investment section.
Using the knowledge from the PMP training, I will:
- Facilitate a PMP Training Study Group for three months during which I help other employees prepare for their PMP exams
- Facilitate Lessons Learned with Microsoft Project training sessions for all the project managers in the company
Most in-house corporate workshops costs at least $300 per person for a half day session. Using the cost of a typical PMI chapter dinner meeting at $25 per person, a three-month peer study group with 10 people recoups the cost of the PMP certification training.
Does this approach work?
Before simply emailing your boss and asking if she'll let you charge $3,000 to the corporate credit card for your PMP exam and training, I encourage you to try to this approach. I followed this format twice to gain funding for my doctorate program from two different employers and was successful both times. The key is to make a professional presentation and ensure it is a no-brainer decision.